Tips On The Usage Of A Speaker Phone

By Author: Bimol Bee
Total Articles: 860
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In the contemporary business world people tend to spend more time and efforts on different sorts of meetings than doing their work. This particularly happens when one moves up the management chain. In some organizations and companies managers don’t spend their entire day in meetings.

In dependence on the size of the company, it’s necessary for team members dial into the meeting for many times. Usually, conference rooms have a polycom speakerphone. This is a device that is very similar to a three-sided boomerang but it also has many wires from it. If this is a rather large conference room, the phone has additional microphones as well and looks like a computer mouse. This is like a number of small microphones with many wires running back to the main phone.

High-quality phones offer a number of advantages. First of all, these microphones are more sensitive than the microphones used in desktop phones. Secondly, the additional microphones are available in a greater variety, that proves very useful in conference rooms which locate extremely long tables, so that some people are sitting closer to the center while others ...
... are sitting on the ends of the table. And finally, these phones are smoother than traditional desktop phones. With these phones your conference table will look much classier.

Unfortunately, there’re also several disadvantages of a polycom phone. Being an advantage the sensitivity of the microphones becomes a disadvantage at the same time. In this way, these mics are able to catch unnecessary extraneous noises as well. As a result, the listeners of the conference experience some difficulties trying to hear the useful information. Even air conditioning hum and people’s talks in the next room can be caught by these microphones. And you can add the noise from anyone tapping on the table, sliding their laptop and shuffling papers, and you’ll get a very bad quality of sound. The matter is that the microphones aren’t wise enough and cannot choose the necessary sounds – either the noise of other people’s talks or that of shuffling papers. All sounds are equally heard with these sensitive microphones. Finally, it has to be mentioned that some people have very quiet voices from nature and they can be hardly listened to by a great group of people sitting in the conference room. So, each person speaking on the phone has to project while speaking, thus improving the quality of sound.

It’s also important to say that conducting a meeting in a conference room for a great number of people, while there’re also many members on a polycom conference call, everyone should understand the fact that those people cannot see what is going on in the room. So, if you’re making some important gestures or some other actions, always explain what you are doing to the people on the other side on the wire. For instance, if you’re reading some information from a definite document on a projected screen always let your listeners know where you are on. The same way, if you’re going to turn the next page, let them know what page you are on.

You can greatly benefit from the workers which prove to be very effective, even if they are placed rather far from the members of the team. However, it should be remembered that technology alone isn’t always enough to make a person an active part of the team. The members of the team should also participate in the process of including this person. By the way, a good protocol is also important while using a polycom phone.

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