5 Ways To Convince Your Employees To Use Imanage Document Management System

By Author: macroagilityinc
Total Articles: 1
Comment this article

It’s imperative that your employees are convinced of the benefits of using an advanced document management system like iManage. Forceful implementation of a new system can do more harm than good to your business and if you have your employees by your side then no hurdle looks too big to overcome. Document management systems not only help you to digitally store and manage all your documents in an organized manner but it also facilitates collaboration, knowledge management, maintenance of consistency and process automation.
You will have to inform your employees about the benefits of using DMS systems and offer them the right training before implementing the system. However, if after all this, your employees still fail to see the larger picture then you can offer them the following reasons to take the iManage Document Management path:
· Automation is the future – Inform your employees that automation is the future and integration of the DMS with various other online tools and systems will page the path for smoother automation. Automated processes will reduce the pressure of manually organizing documents ...
... and everyone will be saved from the hassle of digging into hundreds of files to find some information. iManage document management module help you to automate the process of setting deadlines on the availability of certain files. You will not only be able to set deadline but all users will be automatically reminded to request for the updated version of the document. The system automatically requests the document on behalf of its users, which saves a lot of time.
· Collaboration that yields results – Effective collaboration is the key to digital document management and iManage document management module has multiple inbuilt collaboration tools that help you to share as well as collaborate with your colleagues on a particular document. You get the option to access only the latest version of a document, thus reducing mistakes. Now, a better collaboration will automatically lead to desirable and timely results.
· Maintain Document Consistency – Most of the offices tend to use a variety of document formats, which makes it really difficult to collaborate as not everyone has the resources to work with all types of document formats. However, when you are using an advanced document management system like iManage then you can maintain document consistency across different platforms and devices. From PDFs to spreadsheets, all your team members and colleagues from different departments will be able to access and work on documents with similar formats.
· Enhanced Security - iManage Document Management uses Role Based Access Control feature that ensures complete security of documents. No unauthorized individual will ever gain access to the critical documents as the system admin will be able to keep track of the users and files. Thus, it will curb any malpractices that ever affected the working or productivity of any department.
· Improved data backup - None of your employees will ever lose any vital data because the data backup feature offered by iManage document management stores your data on cloud servers at regular intervals. Thus, you can restore data from the cloud servers at will.