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Necessary Key Skills To Become A Successful Hotel Receptionist

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By Author: Rohit Dubey
Total Articles: 12
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As more and more people are again dreaming about getting close to nature or their favourite destinations, the hotel industry is also witnessing signs of revival. The pandemic has made travellers very cautious about their health. They want to feel safe during their stay in a hotel or resort, and this feeling of being safe starts with the first person they meet in the hotel. In most cases, it is the hotel receptionist.

It is the receptionist who gives them a warm welcome upon their arrival. She explains the new guidelines or procedures. The work does not end here as there are countless duties that a receptionist perform daily. So, to become a successful hotel receptionist, one must develop some essential skills. Let’s find out those necessary skills.


A hotel receptionist must be able to communicate both verbally and written. Be it about responding to multiple guest mails, dealing with payments, writing down directions, taking reservations, or collaborating with other hotel staff, outstanding communication skills can go a long way to having a flourishing career as a receptionist.

Active ...
... Listening

For the guests, the receptionist is the first person of physical contact. In the dynamic hotel environment, having someone to provide them with the necessary information and politely respond to their queries is appreciated. Here, active listening plays a vital role. For dealing with the guest complaints, listening with attention and empathy is mandatory.


A warm smile can add brilliance even to the worst day. In the hotel industry, this goes a long mile. So, a receptionist must know how to welcome each guest with a genuine and warm smile. It is a duty to ensure that no caller or visitor feel uninvited.

Computer Literacy

The ability to use a computer to draft letters or send emails is now a necessary skill for any desk job, and that of a hotel receptionist is not an exception. Hotels prefer to hire people who have some working familiarity with hotel property management or housekeeping software.

Stress Management

Receptionists generally have to work under high pressure, such as handling dissatisfied guests while working under stringent deadlines. So, they must know how to manage their stress effectively to remain calm and composed in a fast-paced work environment.


The ability to speak in languages other than the native tongue is an asset in the hospitality sector. Multilinguality proves to be a boon because receptionists are often required to interact with guests from all over the world. Proficiency in multiple languages helps the receptionist to effectively deal with difficult situations during guest service and make the guests feel comfortable.


A hotel receptionist often has to work with other departments such as management, housekeeping, and more to ensure a happy stay for guests. So, she must know how to work as a team by keeping aside individual differences.

Some other necessary skills to achieve success are attention to detail, hard work, patience, multitasking, and maintaining a clean workspace.

More About the Author

Rohit Dubey is a passionate traveler and content writer who loves to write about hotels and everything related to it. His areas of interest include hotel and hospitality management courses in India. To know more about hospitality courses and information visit https://nipsgroup.in/

Total Views: 584Word Count: 479See All articles From Author

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