Open Source Email Archiving Software – Efficient Management Of Business Data And Work Load

By Author: Audrian Cambell
Total Articles: 81
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Electronic mail storage and archival solutions come with a myriad of useful features causing extraordinary progress at corporate houses. With advanced scalability and reliability, you can reap the maximum benefits out of open source email archiving software. The software has a number of benefits such as consistent administration console, makes the process of deployment easy, works as a content router, offers unrestricted storage space, and helps in the grouping of the service nodes. There is more. The application has also the ability to strip attachments. Let me explain how it works. Mails entering in your company’s inbox, including attachments are removed, and securely stored at a place. As a result, there is no excessive congregation of business data.

The management and control of message flow is easy with email filtering services. As a result, your organization is spared the expenses on account of storage of information. Besides message text and attachments, there are systems having the ability to archive additional components of a mailbox such as offline PST files, public folders, contacts, calendars, related metadata, ...
... and notes. The capacity of storage can easily be expanded to accommodate data that are more relevant. It is important to note here that the performance of open source solutions can be enhanced with additional nodding. As far as performance is concerned, archival applications or devices are unparalleled. When countless electronic documents are appositely archived, a user’s work load lessens. That’s because old records and attachments can also be pulled within seconds. The financial burden on the IT department is reduced as an organization can choose suitable hardware based on the budget.

With the implementation of appropriate software, manual intervention of finding and locating information is not necessary. The application will organize all the info in your company’s mailbox and no hassles in the mail interchanging process. Quality software will function in synchronization with the exchange server. It functions both ways i.e. stores messages as well retrieves the same and can be produced in the event of litigation and eDiscovery requests. The greatest benefit is that all info is stored in their original form without any alteration whatsoever in the content and format.

When loads of information are received and sent, it becomes imperative to have a backup mechanism in place. Quality open source email archiving software comes with a sound backup system. With all data appositely stored and saved, the employees of your organization can prepare accurate reports and submit the same to the government maintaining compliance. Quick access of the required information will save a lot of productive time and improve the productivity of corporate employees. All files, records, PDFs, and word documents remain tamper proof. With appropriate email encryption, users read them without any difficulty.

So, with up and running archived systems, there are no risks of data loss. Bulk unwanted messages are detected as spam and moved to the trash folder. Consequently, your inbox only has info that is related to the business. So, the primary functionality is clearing mailbox space by getting rid of junk mails.

About the Author:
Audrian Cambell has been a company head and he knows how open source email archiving software works to help you maintain your emails storage and makes your job fast and easier. In this article, he shares his knowledge about how open source email filtering services help in the efficient management of data.