All About Mail Archive Software And Spam Filtration

By Author: Audrian Cambell
Total Articles: 81
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The fact has been proved and etched in bold that e-mail still stands as one of the weakest points in enterprise security. And despite of the fact that on site spam filtering systems are able to block a considerable amount of incoming malicious emails, however the whole volume of spam emails, which still gets through further widens the route for the internet spammers and attackers to exploit. This is where organizations need a robust and long standing solution in spam filtration. Cloud based mail archive software with spam filtration attribute thus stands as one of the staggering solution to rely on.

A typical spam filtration service on cloud nine is basically an advanced filtering solution which has been designed to prevent spam mails, virus attacks and phishing emails before they enter into their network. Ideally suitable for the small, midsized as well as the big corporates, the cloud based spam filtering service can be configured and managed from almost any web browser.

Well, let’s not deny the fact that email is vulnerable and so your business is because emails are one of the most vital parts of almost ...
... any business and corporate communication. Sadly, this ubiquity also means that email stands as one of the rudimentary routes for the hackers. To put it simply, the incredible range of malicious activities which can be done over email, including phishing, spamming or virus and malware distribution means that email stands as a major security threat for the network administrators. Nevertheless, spammy emails also consume quite a reasonable amount of IT bandwidth as well as quality time, all of which should have been steered to other productive activities.

Spammy mails causes’ loss of productivity: Considering conservative figures, it can be said that it takes around 4 seconds for an employee to open, identify a spam mail and eventually delete it. A typical organization, which receives just 10 spam messages per day, will therefore lose 102 working days per year.

It causes severe loss of Bandwidth: Spammy mails stands as the most leading bandwidth thief and can reduce the network traffic significantly. It goes without saying that by seizing just a small portion of your bandwidth, spammers can easily cause a negative effect on your competitive edge.

Legal considerations: In US employers have the legal responsibility for protecting their employees from any obscene material and still if it gets through and reaches your employees desktop, then as an employer you are susceptible to litigation.

Security reasons: Needless to say those spammy mails remain as the perfect vehicle for a whole gamut of security threats. Possibly you know this already that phishing scams, adware, spyware or Trojan viruses can be unleashed almost unknowingly into your network by just clicking on an attachment or link.

The need of a robust and effective cloud based spam filtering is thus undeniable.

So how does the system work?

Mail archive software with spam filtration feature employs the cutting edge and agile technology to direct all emails to the network of the service provider to intercept the spammy and phishing emails prior it reaches your corporate mail server.

Only the messages which are clean and whose senders are categorically whitelisted are only passed to your mail server address and later to your email users. Messages which are flagged as spam are then quarantined at the service provider’s server for users to review (from any and every web browser) as and when needed. That’s right; email archive software on the cloud thus quarantines messages which are typically scanned positive for virus and spam attachments and further stops them from reaching your mail users and servers.

Audrain Campbell has been a company head and he knows how mail archive software and cloud based spam filtering work to help you maintain your emails storage and make your job fast and easier. Here he wants to share his knowledge about email spam filter service and how it helps you and your organization in accessing emails easily.