Hosted Email Archiving System: A Trustworthy Alternative

By Author: Audrian Cambell
Total Articles: 81
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Cloud email services, which now stands as need of the hour has also taken the IT world by storm with their seamless support, centralized archival solution, legal and E discovery compliance and also with their sheer cost effectiveness. As a matter of fact, it is after all something which can offer Big, small or the mid-sized companies that ultimate crucial and centralized control over their digital communication. Yes, it is all about overcoming the issues and difficulties associated with storing emails locally in the PSTs or deleting the important data and other digital correspondence for whatever reasons. Yes, all these and much more have made email archiving system on the cloud a staggering choice for all.




Let’s accept the fact; once a mail is out of business mail system, it is in fact out of the corporate control. And once out of corporate control, the correspondence can’t be searched, accessed or retrieved on time. Hand in hand in with the cutthroat business competition, pervasive compliance culture has also made its presence felt and this is exactly why an unexpected growth in regulatory ...
... and legal investigatory enquiry has thus gained a steep Northward Momentum. To be honest, the banking collapse and overall economic meltdown back in the year 2008 has further added to the frenzy. Today the terms such as, ‘regulatory compliance’ or ‘litigation readiness’ hence can be heard from the Boardroom to the legal department. In this litigation and law suit friendly world, companies are however fast realizing that even if they are not litigated at that particular moment, still the risk of such events is always there. Hence they always need to be ready to respond fast and in line with law and an email system which is not hundred percent within the corporate control is a sheer waste of time and money. Moreover, a detail number of high profile cases further describe the overall gravity of the situation. The Big corporate giants such as, Morgan Stanley, JP Morgan, Bank of America and Phillip Morris have all been charged for failure of producing the emails on time. Possibly you have heard this; Morgan Stanley had to bear an eye-watering fine of $1.45billion!




All these example point out a simple fact – the digital correspondences, when not retained properly are capable of exposing parties to litigation. The overall Practice Direction also points out that even in case where any business mail has been deleted, should and must be retrieved. A hosted email archiving system hence stands as an ultimate necessity to rely on.




As a matter of fact, in the Earles vs. Barclay’s judgment, in the year 2009, a strong judicial suggestion was made where it was clarified that companies need to have much record-keeping options. Well, not necessarily that they need to keep everything however, they should be equipped adequately for the fast and effective retrieval of electronic stored information (ESI).




Cloud email services as a trustworthy alternative




Through a seamless email archiving solution business clients benefit from typically a ‘pay-as-you-go’ charging model. This means, you simply need to pay for the data, which you may archive.
The hosted email archiving system is thus based on a proven, tested and full proof data archiving software, with the added simplicity assurance and simplicity of a 24x7 managed service.
It allows organizations in creating a policy for Microsoft Exchange servers to safely and automatically archive all the sent and received mails as well as all the inactive user e-mails, which have not been accessed for a specified length of time.
The email file is then moved to an agile offsite archive within the Data Centre facilities and is ideally replaced with a ‘stub’. The end user simply needs to clicks on the stub, in order to retrieve the file.
E mail archiving system on the cloud is thus transparent to the user and in fact requires no IT involvement.




About the author:




Audrian Cambell has been a company head and he knows how email archiving system makes your job fast and easier. Here he wants to share his knowledge about cloud email services and how they help you and your organization in accessing emails easily.