Cloud Based Email Services: Make An Informed Decision

By Author: Audrian Cambell
Total Articles: 81
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Considering the present business scenario, you can’t just think of doing business without relying on a staggering mode of digital communication. Perhaps this is why email correspondence has stood apart as one of the most popular modes of communication and its use has escalated almost drastically across all industry verticals because of its cost effectiveness and convenience. As an obvious result of this gradual rise in the message based information system, organizations have been also clambering in managing the realities of growing volumes of email correspondence, which includes storage, retrieval and other related issues. Face it, when you start dealing with hundreds and thousands of emails almost on a daily basis, enterprise email archiving become an ultimate matter of importance.




Some Interesting Statistics




A recent statistical report has unveiled some interesting facts. The report says that according to the personal usage, on an average hundreds of emails are sent and received daily. Now, just imagine the staggering number of emails, which are received and ...
... sent by a corporate professional almost on a daily basis. With further estimation, it has been projected that figure will be above 500 billion per day.




It goes without saying that recent business environment and overall nature of digital workplace demands a seamless message storage that is cost-effective and readily available. Effective and quick search coupled with a seamless retrieval facility for satisfying both business and regulatory need has thus become incredibly important and this is exactly where cloud based email services are playing their part.




However, selecting just any email archiving plan won’t lead you anywhere and this is exactly where organizations’ needs to be selective in striking the right deal.




Here are few cool tips about Cloud Based Email Service




Select a system that minimizes complexity: The IT requirements for storing, retrieving and managing emails can quickly go out of hand if you do not have a strategic plan and an overarching perspective, based on your long term organizational goals. Find a cloud based email service solution that streamline processes and doesn’t really complicate it any further.




Select enterprise email archiving that applies policies consistently: There is practically no doubt that faced with steep fines for noncompliance, organizations has strong motivations for applying steady policies across email management infrastructure. Prior selecting just any service, evaluate the entire email system right from the message origination to archiving systems in order to ensure that policies are integral to the system and are also applied uniformly.
Select enterprise email archiving system that is equipped with an advanced retrieval technique: Archiving loses its overall significance if messages cannot be located or retrieved if and when needed. To be honest, meta data as well as search technique needs to be in sync for supporting refined, precise and high speed retrieval of messages whenever needed, whether typically as a part of an e-discovery request or even as a routine business task.
State of the art email archiving service on the Cloud would be able to take care of backing up all your older emails while protecting the precious data in case of an unlikely server disaster. Well, it only makes sense for you to try it out!




About the author:




Audrian Cambell has been a company head and he knows how cloud based email services or enterprise email archiving work to help you maintain your emails storage and make your job fast and easier. Here he wants to share his knowledge about how to make your emailing experience better and easier.