Benefits Of Managed Print Services

By Author: Nicola Jackson
Total Articles: 40
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Managed Printing Services (MPS) refers to the unified functioning of office supplies, like printers, fax machines and photocopiers. These machines help the organizations to build network and communicate efficiently with their present and future clientele. An organization usually outsources its print services to an external service provider, which takes care of the devices as well as the other consumables, like paper. The organization uses the latest technologies, like the internet, to facilitate necessary communication between them and their clients. It is one of the rapidly growing sectors in the field of imaging industry.
Some of the benefits of MPS are:
• Cost-effective - MPS helps an organization to cut down on expenditures on hard copies of documents as well as Information Technology (IT) overhead costs, while the external vendor oversees them. Thus, MPS is financially beneficial to both the organization and the external vendor. The clients, too, save significantly on the expenditures relating to office supplies.
• Better maintenance – Most organizations usually purchase far more printers and ...
... fax machines than what they require. The vendors discuss with the concerned authority of the organizations regarding the extent of their business to determine the numbers of printers, fax machines and other office supplies that they would require. Thus, outsourcing the machines to external vendors prevent the organization from overspending. MPS service providers ensure the regular maintenance of machines. They are repaired by the service providers, thus reducing the burden on the organization.
• Increase in productivity – MPS helps the organization to be more organized. It ensures that you get the supplies whenever you need them. It also allows the organization to concentrate solely on important issues. Common printing errors can be avoided through automated maintenance, thus, doing away with paper jams and worn out cartridges. Documents can be easily transferred to Microsoft Office files from hardcopy. Common printing problems are eliminated through automated maintenance and intelligent job routing. For example, the printer will reroute your document to an available printer if an error occurs, eliminating headaches from paper jams, and paper or toner outages.
• Green product – MPS is a green product because it reduces dependence on paper to a large extent. This again proves to be cost-effective for the organization.
• Ensures security – MPS prevents unauthorized access to the printers and fax machines, thus, protecting personal documents. Data can also be better safeguarded, since it involves minimum use of paper.
If you live in Calgary and want to opt for MPS, there are many Managed Print Services in Calgary that you can choose from.