Administration Job Descriptions

By Author: Zoe Gardiner
Total Articles: 6
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If you are interested in working in the administration industry there are several job roles you can apply for. CV-Library has thousands of administration jobs advertised at any one time including, Admin Assistant, Company Secretary jobs, Personal Assistant vacancies, Receptionist careers and Secretary openings. To help you find the ideal administration jobs please read the job descriptions below:

Administrative Assistant

As an admin assistant you could also be given the job title Clerical Worker, Office Junior or Clerk. Your main duties will always include general office tasks, data entry, and requesting information by phone, letter or in person, organising office documents and corresponding with internal and external calls.

Good administrative assistants will require good IT skills, communication skills and the ability to work in a team. Good organisational abilities and attention to detail. If you feel you are lacking in any administrative skills you could take a course or try some temporary office positions to get a better understanding of the role.

Secretary

This role is more focussed on ...
... legal and financial knowledge and as a Company Secretary or Chartered Secretary you will make sure companies follow statutory guidelines. Your main tasks will include taking minutes in meetings, preparing company reports, keeping up to date with company law, advising the company on legal responsibilities and dealing with lawyers and auditors.

It’s imperative that you have a strong understanding of business law and finance; this is normally gained through professional qualifications. You will also need good written and verbal communication skills, negotiation skills and problem-solving skills and the ability to prioritise your workload and organise your tasks.

Personal Assistant

PA’s are a popular administration jobs and they support managers by taking care of varied administrative duties. On a daily basis you will be expected to organise the diary and book meetings and appointments, handle incoming enquiries via phone and email and organise the office. You will also be involved in arranging travel for external meetings, producing reports, supervising junior administrative staff and dealing with company budgets.

As a Personal Assistant it is important that you are a very organised person with strong communication skills and a professional mind-set. You will be dealing with people on all levels so you need to be able to adapt to different situations and be discrete when dealing with delicate matters.

Receptionist
As a Receptionist you are the first point of contact for external communication either via telephone, email or face to face. You will be responsible for greeting visitors, managing visitor books, making sure visitors are comfortable and responding to incoming enquiries.

This particular administration job requires a confident, ‘people person’ with strong communication skills and the ability to work on initiative. You will have good computer skills and be well presented and organised.

Secretary

The role of a Secretary is one of the most popular administration jobs as the role relies heavily on typical admin duties, such as typing letters and updating databases and spread sheets. You will also help with incoming telephone calls, booking appointments, drafting letters and filing and photocopying.

It’s an advantage if you have a good grade for GCSE English to become a Secretary and you will also need a keen eye for detail and very strong typing skills. It helps if you can work well alone and organise your own workload as well as working in a team.