Request For Proposals For Office Furniture And Systems Furniture

By Author: John Tang
Total Articles: 512
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Crafting the RFP
The following paragraphs describe considerations that should go into crafting an RFP (Request for Proposals) to office furniture dealers and distributors supplying technology-compatible modular office systems. Managers may place more weight on certain considerations over others, but should insist that their vendors strive to meet all of these desirable features.

1. Panel Considerations
Start with the basics. Modular systems get a lot of hard use. Structural systems (the skeleton or framework) that support panels, accessories and work surfaces should be constructed of 16-gauge cold-rolled steel. This provides strength and rigidity when in use and enables the systems to remain distortion-free during MACs. Panel tiles should be at minimum 24-gauge steel while shelves and filing cabinet drawers should be of 18 and 20-gauge steel.

Most manufacturers offer solutions that restrict flexibility in managing space and placing components. A new approach called off-modular design allows much greater freedom in locating bins, shelves and divider panels.
Similarly, factory-assembled ...
... structural systems were traditionally limited to what fits into an elevator and confined designs to linear or right angle configurations. Newer technologies such as knockdown and ready-to- assemble structural elements overcome traditional restrictions and, as a bonus, add flexibility while reducing production and erection costs. These new features give designers and installers virtually unlimited options in task- tailoring today's office and workspace layouts.

Another benefit of this new construction technology is the stackable panel frame - an innovation taking office furniture systems literally to the next level.
Load-bearing walls 30 inches to ceiling high can be constructed, moved and reconfigured quickly and efficiently to create spaces in harmony with the work being performed or support a wholesale job change. Size, height and functionality limitations disappear when specifying load-bearing stackable panel systems that are shipped with knockdown, ready to assemble structural components. Bins and shelving can be attached where needed; glass, solid
and airflow panels are easily and intuitively inserted, moved or removed.

2. Cable Management
Cable management for power and voice/data/video is a major challenge to be addressed in technology-intensive workplaces. Vendors should confirm that their cabling installers are trained and certified for power and data installations, and that all wiring and cabling conform to local codes.

Power systems should not share channel space with voice and data systems, and should be available for positioning either above or below the worksurfaces. The power distribution system should provide a minimum of one dedicated circuit plus a maximum of 3 common circuits sharing a 10-gauge neutral wire for each workstation. Duplex receptacles should be easily installed and removed. The design should support plug and play moves, adds and changes (MACs) by trained office technology personnel.

The horizontal voice, data and video cabling system serving the office must conform to applicable industry standards such as TIA/EIA 568-A and
569-A2. More recently, the TIA has introduced new guidelines in response to the growth of open offices. Called TSB (Technical Services Bulletin) TSB-
753, it specifically addresses cable management for office layouts characterized by frequent MACs.

Most manufacturers are only now beginning to address cable management. The pioneer was MAiSPACE, Inc of Fairfield, NJ in collaboration with The Siemon Company, Watertown, CT, introduced MAiSPACE as the first modular system in compliance with TSB-75. It uses a simple plug and play design that permits employees equipped with a minimum of training to handle in a few hours the MACs that formerly would require trained outside technicians working several days to accomplish. The cost of change can drop to $50 per cable vs. $500 in conventional systems.

A Cable Management Check List
Manufacturers of modular office furniture systems may claim to have addressed cable management in their designs. Here's a sample of what managers should look for:

1. Certified conformance to TIA/EIA TSB 75 and TIA/EIA-568-A

2. Dedicated power and dedicated voice/data cable pathways

3. Consolidation points supporting a zoned cable infrastructure

4. An internal structural design that supports the concept of fanned out cable management behind easily removed and replaced panel tile segments

5. Disconnect blocks that connect horizontal cabling from the telecommunications closet to the workstation cabling to permit isolating and testing circuits without removing cable terminations

6. A simple plug-and-play design allowing personnel equipped with a minimum of training to add, remove or reposition workspaces or cabling without disrupting the entire office