Virtual Office Space: Defined

By Author: Madeleine Duke
Total Articles: 47
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Keeping pace with rapid globalization is an unavoidable challenge for local small business owners. While larger companies have traditionally had the financial and human resources to operate multi-nationally, most small businesses and recent start-ups lack the capital needed to run an international operation right?

Wrong. Fortunately for small business owners everywhere, serviced office providers like Jay Suites have a number of innovative solutions aimed specifically at establishing a larger corporate footprint without the excessive overhead. Virtual offices are an affordable and resource-effective solution for companies looking to expand their reach without significantly investing in additional office locations and/or new employees.

Understandably, the concept of new york virtual office space can be confusing at first glance. Typically, virtual offices provide a local telephone number and mailing address, so that a business maintains the illusion of local branch office, without having to undertake the time or expense to actually establish an office in that location. Incoming calls can be configured to forward ...
... to another phone number associated with the business, or can be answered in the company's name by an on-site receptionist (who would then either transfer the call to a designated number or individual, or take a message and report it back to the company). Similar arrangements are made for mail forwarding to the business's actual office location.

The most common question we get in the serviced office industry regarding virtual offices concerns how firms benefit from such an arrangement. Quite simply, the answer to that question is as individual and varied as the businesses we support! Some start ups contract virtual services to establish their organizations' corporate identity and save on office costs during the initial phases of the business (but prefer a non-residential mailing address and phone number). In other cases, international firms may utilize a virtual office plan to establish a corporate identity in another country to 'test the waters,' before making the commitment to establishing physical operations in the new territory. Already established local businesses utilize virtual office plans to expand the reach of their firm beyond one or two office locations. By appearing to have branch offices in numerous local areas, these firms capitalize on their customers' perceptions of the firm's growth & success as additional "office locations" are opened.

Not every business is best served by a virtual office arrangement, and not all virtual office arrangements are created equal (in terms of the quality and quantity of services provided). Although the cost of virtual services are a fraction of physical office costs, it is critical that the services rendered match your firm's needs and expectations. The importance of meeting with business center staff, touring the facilities, and asking the questions that matter to your business cannot be overstated. Although the financial consequences of choosing a sub-par virtual services provider are relatively low in severity, research is absolutely essential in determining which vendor partnership will yield the highest quality results.

For some businesses, a mailing address and phone number are not sufficient by themselves for successfully operating an off-site business, and virtual services are by no means a "one size fits all" offering. By establishing tiered levels of "virtual identity" plans, Jay Suites allows businesses to specifically contract the services they require, without committing to a service agreement that does not truly meet their needs. Basic mail and phone services are available for less than $100 per month with Jay Suites' Silver plan, while additional services - including monthly conference room use and daily office rentals - are available in varying increments under the Gold and Platinum plans. None of Jay Suites' virtual service plans exceed $280/month - truly, a fraction of the cost of traditional office space. Our virtual tenants work closely with our staff to tailor service arrangements that meet their company's needs and increase productivity. Whether your firm is a one-person show or a mobile team with dozens of members, our staff will get to know your employees and efficiently structure our services around your team.

Our proprietary web-based client portal also provides our virtual tenants with a convenient way to manage their services from any computer or smart phone. We understand that businesses operate on-the-go, so Jay Suites makes it easy for off-site clients to book a conference room, order catering for important meetings, pay an invoice, and connect with business center staff instantly, from anywhere. Getting started with your own Jay Suites virtual office plan is as easy as logging onto our website, where we've made it possible to sign up online 24/7, no business attire required!

Regardless of how Wikipedia or other providers may define "virtual offices," Jay Suites is confident that our cutting-edge virtual services will make you change the way you think about virtual offices - we've literally made it possible to virtually manage your office!

To learn more about Jay Suites virtual office plans and to sign up, click on virtualoffice.jaysuites.com.

Jay Suites is a modern full-service business center providing fully-furnished luxurious office space and virtual offices to its clients. Jay Suites' vision is to transform the business center industry by committing an unprecedented amount of attention to design, service and quality. Our crème de la crème office spaces and virtual offices feature a contemporary work setting with cutting-edge technology, state-of-the-art conference rooms, and a professional staff. With our team as an extension of your business, your company is sure to have greater visibility and an increased presence in the heart of the Big Apple.