The Pmp Exam Will Test On Kick-off Meetings

By Author: Kimberly Bloch
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The PMP exam will test on topics such as conducting a kickoff meeting. Here are some basic steps in conducting a kickoff meeting:

Conducting Kick-Off Meetings—Prepare for meeting

Contact the project team members and confirm the date and time of the meeting.

Prepare an agenda and send it to the project team in advance of the meeting.

Prepare initial project documents for the team to review during the meeting (i.e. charter, statement of work, etc.).

Conducting Kick-Off Meetings—Conduct the meeting

Have the team members introduce themselves.

Give a high-level description of the project.

Brainstorm team expectations.

Establish “ground rules”

Communication

Conflict resolution

Feedback process

Present initial scope

Determine next steps

Be sure to know these points for the PMP exam. Make sure you have a scribe that is taking project minutes and close the meeting by probing for questions, and then adjourning the meeting.

Assess the project requirements in detail—Verify Scope

Verify Scope involves formalizing ...
... acceptance of the completed project deliverables by the stakeholder. The stakeholder accepts the deliverables after evaluating and selecting the best alternative.

The project scope verification process documents the level and extent of completion when a project is terminated early.

Quality control is generally performed before scope verification, but both processes may be performed in parallel. Be sure to know these points for the PMP exam.

Create the work breakdown structure—Summary

In this task, the project manager creates the work breakdown structure with the project team, deconstructing the scope.

The objective of this task is to manage the scope of the project.

Workflow Diagramming—lifecycle process

Workflow diagramming is the process of mapping the details of a lifecycle or process. The flowchart gives an overview and allows the project team to understand the requirements of the project through a visual representation.

Programs like Microsoft Visio make workflow diagramming a simple process. If diagramming software is not available, there are traditional workflow symbols available in most word-processing programs. See sample below on next slide.

The diagramming process should involve, at a minimum, the project team. A project manager may enlist the help of subject matter experts to aid the team in properly diagramming a process or flow.

Create the work breakdown structure—Overview

A "WBS" is a "work breakdown structure" that organizes and defines project scope. It is a hierarchy that defines and organizes project work to accomplish specified internal and external deliverables. Each descending level of the hierarchy represents a more detailed definition of the project work.

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