Making Graduation Program Booklets

By Author: Irene C. Thompson
Total Articles: 100
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Aside from yearbooks, the graduation committee also produces the graduation programs. These are not just printed on a single piece of paper that details what will happen during the actual graduation rites. But these programs are in the form of booklets with binding because there is so much information included in there. Below are some facts and tips on your quest to perform booklet printing of graduation programs.

Souvenir Program
The graduation program is not just the list of the happenings during the graduation. It also acts like the souvenir program for the graduates and their families. Most people collect them as much as they would keep the yearbook.

The program primarily contains the roster of events for the graduation, from the processional to the recessional. But aside from this, these are some of the things that can also be found in the program:

1. List of graduates and the advisers. Normally teachers no longer bring their own records but they already use the programs as their notes when calling ...
... out the candidates for graduation.

2. List of honor students and special awardees. The members of the honor roll is not decided until days before graduation so almost always, they could not be included in the printing of the yearbook, which is already done a few months in advance. The same is true with the special awardees in different fields like sports, cultural, journalism, and the like. And this is why the program is also very important for parents and students—if they are awardees, their names could be found there.

3. School song, alumni oath, and closing song. The notes that will be needed during the program are already printed there such as the school song and the memorable song for the class that they chose, which is usually sung at the end of the program. The graduates are also usually inducted into the school’s alumni association and so the oath or pledge is printed there for convenient access.

4. Message of the principal, supervisor, or the guest speaker. Most of the time, the principal and the supervisor of the division dedicate a personal message to the graduating class. But if space does not allow it, the message of the principal is prioritized because he or she is closer to the students. Sometimes, the committee will also request for a copy of the message of the commencement speaker so that they can include it. But if the speaker does not make the deadline, it is not usually required.

4. Valedictory speeches. In high school, the valedictorian and salutatorian, the two top honors of the class, usually give their address to the class. It is also their avenue to thank the teachers and the school staff. So when it is revealed who the valedictorian and salutatorian will be, they would then write their speeches so that these are included in the program.

Putting out these graduation booklets is actually an easy job because the contents and the format are pretty much the same every year. The tricky part is getting everything to the printer in time so that the booklet printing will meet the graduation day deadline. Most schools would require their printer to deliver at least two days before so that they can prepare the programs and make last minute corrections if there are any.

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