Better Business With Microsoft Email

By Author: Wordsworth White
Total Articles: 73
Comment this article

Smooth communication among employees, their managers, the higher up decision makers, even among vendors and customers, can be the difference between a strong and profitable business, and ending up in bankruptcy court. Even breakdowns in communication between departments can lead to disaster.

But with so many options for email and productivity applications out there, how does one know which way to turn? Well, the first consideration that needs to be addressed is does the business in question want to be the one to have and maintain its email server, or would having it be a web based one work better? Consideration has to be paid to where the majority of work is to be done. If it will be done primarily in an office, having a server makes sense. If the company has a plethora of sales reps in the field making sales calls, then a web based would be better for the accessibility. In any instance, Microsoft has been at the forefront of email and productivity software for decades now, and will continue to provide top-flight service to those that utilize their services.

For those who would rather not deal with the hassles ...
... of maintaining their own email server, or has a workforce that a static server wouldn't be the most practical, you can't go wrong with Microsoft Exchange Online. With a fully integrated, albeit web based email service that readily provides you, the business owner, the flexibility and control you need, along with the reliability and security that is vital to keeping your business safe.

Emails, calendar bookings, and contacts can be sent to desktops, laptops, over the internet, and mobile devices. IT professionals will love the online-based tools for managing their use.

While Microsoft Exchange Online is powerful as a stand-alone service, coupling it with Microsoft Share Point will deliver a sum that is much greater than the individual parts. Share Point brings the known Share Point server technology to your business via online, so it can be accessed from virtually anywhere in the world. Through Share Point, employees can create individual sites to share documents, projects, and even notes with their fellow employees, their managers, business principals, and even their customers.

If going with an in house server is the more effective way to go, Microsoft Business Mail is an absolute must. Not only does it work with the same feel and functionality, but also communication can occur across the board. Business emails, calendar dates, appointments, and contacts can be sent and accessed easily. While having business email along with Exchange 2010 will support a more seamless, comprehensive mobile email experience.

But sending and receiving information is only part of the equation, it also makes sure important information gets there safely without unwanted emails clogging your server. Microsoft Exchange Hosted Services provides all the tools one requires, from a web based accessible service, to protect your business from malware, spam, and more, along with encrypting any data sent to make sure that only the recipients it's intended for ever gets to see it.

It seems that it's not if a business gets sued, but rather when, for what, and how bad. Company emails can be subpoenaed as part of the discovery process. Hanging onto emails can be a way of providing support or defense for a lawsuit, but the archiving has to be done correctly. Both the EHS and Microsoft email archiving meet requirements for the retaining of the emails for legal discovery, and Archiving makes the process automatic and searchable, all while remaining compliant with all United States courts of jurisdiction. Email Archive can function in this regard on its own as well for this purpose.

As noted, Microsoft has many applications for making communication flow as seamless as humanly possible. With the ability to share ideas and meetings, while also communicating with contacts can increase production while not being a distraction and interfering with productivity.

Microsoft has something for everyone, whether it is a large company that can keep up it's own email and network servers, to the smaller businesses and even one man shop that would find the ability for easy access away from the office important. So if it's based in the office, or out in cyberspace, Microsoft can and will provide the email and communications solutions needed to keep the business of the 21st Century in touch.

Find out more about business email. Get more information on email archiving and mobile email.