About Rikvin's Affordable Secretary Services

By Author: Diane Paz
Total Articles: 172
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A company secretary is not an ordinary position in the company; in fact, it is one of the most decisive positions in whatever business establishments. And for that reason, there are various attributes required for a secretary to become successful in each task. The tasks that a secretary usually works on are not like those mundane ones as typing or being the timid person behind the desk. Contrary to our common views, the task of a secretary entails action, commitment, and extensive corporate knowledge.

In connection to this, the Singapore Companies Act, a business owner is obliged to assign a Cabinet Secretary within six months after incorporating a company in Singapore. Also, another requirement is that a Company Secretary should be a local or citizen in Singapore or permanent resident, Singapore Employment Pass/EntrePass/Dependant Pass holder. With this, Rikvin offers companies discount secretarial services in order to help them.

Aside from supervising and guaranteeing compliance with pertinent legal prerequisites, a Business Secretary also has the following concerns:

Board Meetings. Coordinate the activities ...
... of the formal decision-making and reporting machinery company, the formulation of agendas for meetings with the President and / or CEO, in meetings when the minutes to preserve the minute books, proof copies of minutes, and that appropriate procedures are followed.

General Meetings. Originate and receive internal and external agreement, all documents issued to shareholders, management and coordination of participation in meetings, taking minutes and making sure that appropriate procedures are followed.

Company Constitution. Making certain that the corporation obeys with its constitution; recapping and incorporating changes in accordance with the exact procedures.

Statutory Registers and Books. Taking charge of the statutory registers.

Statutory Returns. Updating ACRA on whatever changes in the director(s) of a company or particulars relating to director(s), changes to a directors name or residential address, removal from office in accordance with the Act or constitution, disqualification from holding office, appointments/resignations/deaths, annual return, change of company name, adoption, alteration and revocation of constitution, issue of shares and any other changes that requires updating with ACRA.

Report and Accounts. Synchronizing the publication and dissemination of the annual report of the company’s accounts and interim statement, and the preparation of the directors’ report.

Share Registration. Looking after the company’s register of members; dealing with transfers and other matters affecting shareholdings; and dealing with queries and requests from shareholders.

Shareholder Communication. Corresponding with the shareholders (i.e. through circulars); payment of dividends and interest; issuing documentation regarding rights issues and capitalization issues; general shareholder relations; and relations with institutional shareholders and their investment protection committees.

Shareholder Monitoring. Monitoring movements on the register of members to identify an apparent ‘stake-building’ in the company’s shares by potential takeover bidders; and making inquiries of members as to beneficial ownership of holdings.

Share and Capital Issues, Transfers and Restructuring. Implementation of changes in the structure of the company’s share and loan capital and devising; implementing and administering directors’ and employees’ share participation schemes.

Acquisitions and Disposals. Participating as a key member of the company team established to implement corporate acquisitions and disposals; protecting the company’s interests by ensuring the effectiveness of all documentation and that due diligence disclosures enable proper commercial evaluation prior to completion of the transaction.

Corporate Governance. Reviewing developments in corporate governance and advising and assisting the directors with respect to their duties and responsibilities and compliance with their personal obligations under company law and, if applicable Stock Exchange requirements.

Non-Executive Directors. Acting as a channel of communication and information for non-executive directors.

Company Seal. Ensuring the safe custody and proper use of the company seal if provided for in the company constitution.

ACRA Compliance Alert & Reminders. Rikvin will send reminders to you on filing deadlines and compliance matters.

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Since 1995, Rikvin serves hundreds of companies with Singapore accounting services using sophisticated software to manage payroll account pays even the intricate ones. In its secretary service Singapore, Rikvin offers its clients the confidence in the processing of each transaction. Its bookkeepers uphold competency. Most of all, Rikvin’s beliefs follow the rules and have similar vision like the expected improvements.

Our phones are answered during business hours by specialists and not by an answering machine. We appreciate the value of your time and understand that a person cannot be replaced by technology. This is especially true when it comes to making important business decisions. If you are interested in learning more about Rikvin’s Services kindly email us at info@rikvin.com or give us a call at +65 64838887.Fax : (65) 6438 2436