Smtp Mail Server Software Way Of Making Emailing Easier

By Author: devis eliot
Total Articles: 37
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It is high time that our education system starts to think of stop teaching the students ‘how to write a letter', and add a new chapter in the grammar book-‘how to write an email'. Emailing has been the most used way of communicating our thoughts over two decades now. We cannot imagine our life a single day without going to our e-mail in box, and checking the mails, or not writing an e-mail to any of our friends, relatives, or customers. It has become a part of our daily life and we should know how we can use this system of emailing to the best of our ability.

The SMTP Mail Server Software is one of the best ways to deal with our incoming mails. It stands for 'Simple Mail Transfer Protocol'. It's a protocol that solely controls the sending part of a mail. For example, when we login our mail account like ‘gmail', or ‘rediffmail', our patron computer connects with SMTP server. In this set-up, there is a by-default e-mail id, namely 'username@mailsite.com'.

The SMTP server gets sent mails through the port 25. Then it differentiate the user name and mail site name. Providing the fact ...
... the site name and the mail site from where the mail is sent, are the same, then the SMTP server forwards the mail to its Post Office Protocol (POP3) or IMAP (Internet Message Access Protocol) server. For instance, the sender sends a mail from his or her gmail account, and the receiver's email id is also a gmail account, then the gmail SMTP server would forward the mail to the Post Office Protocol 3 or Internet Message Access Protocol gmail server.

On the other way around, if the sent email id is from a dissimilar site like ‘ymail', then the gmail SMTP server will get in touch with the DNS (Domain Name Server) and request the IP addresses of the ymail server and then forward the mail to the ymail SMTP server .

In case, the SMTP Mail Server Software fails to connect the IP address of the e-mail receiver server, then the sent mails are lined up and sporadically sent. In spite of that, if the SMTP Mail Server Software is not able to send the mails, it creates a ‘mailer demon' message and informs the sender about the malfunction and also the reasons for it.

For such cases as after setting up the outgoing SMTP Mail Server Software, you have just sent bulk mails to your consumers. You are all prepared to receive emails and get orders. When you are clicking "Get new messages" button, but strangely enough, you have not received a single email at all. Let's not get panicked, here is the solution. You should be assured that you have set up the server for receiving before you send those bulk mails. Be certain that you have provisions for the server to run 24 hours, seven days without any disruption, as you have no idea when somebody is going to send you an email. So, your server needs to be working all the time. Even if it goes down for a few minutes, it's not a problem at all as all the servers are so programmed as to retry each email several times. So, we can see how important the SMTP Mail Server Software is to us as it makes our emailing system easier for us.