A Few Instructions For Optimising Computers Within An Office

By Author: Kathy Johan
Total Articles: 60
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So you've been using the same computer for a few years now and seen it slowing down, as well as experiencing problems loading numerous programs at once. Due to the nature of office work, computers will eventually become full of obsolete programs and un-needed documents.

Under this strain, you will find that even running two programs side-by-side can cause a significant slowdown, as well as overworking the machine causing it to heat, which may lead to unfixable damage.

These situations can be fully avoided with these straightforward tips that are inexpensive, quick and highly effective. Below are my top tips for finding the best configuration and releasing the potential of your office computer:

1. Extra hard drive - Regardless of the work that the office does, it is of utmost importance to regularly backup documents and important data in case of a serious fault. Using a portable hard drive, this is easy to achieve, as they are available at a low price and with a large storage space. This hardware is the perfect way to store a number of documents for use on a number of other computers.

2. Purchase a ...
... second router. The majority of companies today will be required to use the internet; whether they are building and maintaining sites or simply providing content, the internet has become a vital part of many businesses. This can lead to many computers using the same hardware to connect, which can cause a loss of speed. By using two routers, you can afford yourself faster internet, greater security, a backup (if one router malfunctions) and increase wireless network reach.

3. De-fragment and delete - Office computer users will sometimes have to install programs that are to be used only once and not needed again. Even when not used for some time, some programs will open themselves at start-up, which can often take up a lot of RAM - it is easy, however, to prevent this and uninstall them completely Simply open the Start bar -> Control Panel -> Uninstall, or for stopping programs opening at start-up, press the windows key and R, type in msconfig.exe, navigate to the start up tab and un-tick programs that are not needed.

4. You might want to install a central hub. Sometimes computers can run slowly because they haven't got enough memory, so it could be a good idea to have central computer and then connect this to the individual computers. This centralised computer would then run the whole system and it would not be as slow as your current system. You could then research a kiosk hire deal and use the kiosk to display core information as well as for client presentations.

5. Keep desktop clear, treating your desktop like you would treat your desk. You will be able to work at a better pace and more easily if you keep it clear. Keep all folders well organised and if you're feeling particularly ambitious, do it by date with separate folders. Whilst this will not vastly increase the speed of your computer, it does make retrieving and browsing documents a great deal easier.

6. Install the newest OS. Although this may seem like a costly option, keeping the OS of your computer updated can provide a significant benefit. Advancing software is a key part of computing, so keeping an updated OS is a must.

There are a large amount of methods of increasing the processing speed of your computer - some of which are easier and cheaper to implement; however these are worth using as they can all work to make computer use simpler and boost productivity and employee morale.