How To Change A Limited Company Name: A Step-by-step Guide

By Author: Thomas Edward
Total Articles: 7
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Ways to Change a Limited Company Name

There are two primary methods for changing a limited company’s name:

By Special Resolution – Requires shareholder approval.

By Director’s Decision – If permitted in the Articles of Association.

1. Changing a Company Name by Special Resolution

Most companies must pass a special resolution, meaning at least 75% of shareholders must agree to the name change.

Steps to Change a Company Name via Special Resolution:

Hold a Shareholder Meeting – Discuss the proposed name change and obtain approval.

Pass the Special Resolution – A formal vote must be taken, and at least 75% must agree.

File the NM01 Form with Companies House – You must submit the NM01 form along with the required fee.

Update Business Records – Inform HMRC, banks, suppliers, and customers about the name change.

2. Changing a Company Name by Directors’ Decision

If your Articles of Association allow it, directors may decide the company name change without needing a shareholder vote.

Steps to Change a Company Name via Directors' ...
... Decision:

Check the Articles of Association – Ensure directors have the authority to change the name.

Pass a Board Resolution – A formal resolution must be recorded.

File the NM04 Form with Companies House – This form is used for director-led name changes.

Notify Stakeholders – Update all business and legal records with the new name.

Filing the Name Change with Companies House

Once the name change is approved, it must be officially registered with Companies House.

Required Documents:

NM01 Form (if by special resolution) or NM04 Form (if by directors’ decision).

Special Resolution Document (if applicable).

Filing Fee: £8 (online) or £10 (postal). Same-day service costs £30.

Processing Time:

Standard processing: 3-5 working days.

Same-day service: If submitted before 3 PM.

Once approved, Companies House will issue a Certificate of Incorporation on Change of Name, confirming the new name is legally registered.

Key Considerations Before Changing Your Company Name

Check Name Availability – The new name must be unique and not too similar to an existing company.

Verify Trademarks – Ensure the name is not trademarked by another business.

Update Legal Documents – Notify banks, HMRC, clients, and suppliers.

Domain and Branding – Secure the new domain and update your website and branding materials.

Final Thoughts

Changing a company name is a legal process that must be handled correctly to avoid delays or compliance issues. Whether approved by shareholders or directors, the change must be registered with Companies House.

For assistance with filing your name change or other Companies House matters, visit File Confirmation Statement today!