7 Features You Can't Compromise With While Choosing Your Next Employee Tracking Software

By Author: Abby Murphy
Total Articles: 1
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In the modern, ever-moving work setup, companies are increasingly looking to employee tracking software to enhance productivity, simplify processes, and obtain useful details about how well teams perform. But there's a problem: there are so many choices to pick from that it can become confusing.
Now, let us explore the seven key characteristics that must be present in your future employee tracking software.

1. Comprehensive Time Tracking:
Time tracking is an important foundation for employee tracking software. Look for a solution that:

Simple Time Recording: Staff members must have an easy way to record their start and end times for work shifts, breaks, and projects using a simple interface. This can be done through desktop applications, mobile apps, or browser extensions.

Automatic Time Tracking (Optional): Look for software that has an optional automatic time tracking feature. This may use GPS or activity monitoring to track work hours passively, reducing the need for manual entries and enhancing data precision.

Project and Task Tracking: The software must smoothly include time following ...
... for projects and tasks. This lets you observe the time used on particular duties inside projects, enhancing project handling and resource distribution.

Step 3: Use of Robust Reporting Features
The reporting function is very important. It should generate reports that show the time spent on different activities, projects, and clients. Additionally, it must identify trends to analyze team performance and provide insights for areas of improvement.

2. Multi-Device Accessibility:
Monitoring work on different devices is vital in today's mobile working style. This allows employees to work from any place while keeping precise time records.

3. App and Website Monitoring (Optional):
Monitoring app and website usage may not be necessary for every business, but it can be helpful in spotting productivity lags, possible distractions, and work time use. Consider concerns related to employees' privacy and create clear communication on your company's monitoring policy.

4. Robust Data Security:
Focus on employee data security as a top priority that cannot be compromised. Choose software that has strong security features such as:
Set up detailed access controls that limit the people who can look at and modify data about workers.

5. User-Friendly Interface:
Simple Interface: The software must be intuitive and straightforward, reducing the need for extensive training. Compatibility with Existing Systems: Ensure that the software can harmonize and exchange data with other systems your organization is already using. It should provide a smooth transition without requiring additional complex procedures.

6. Integration Capabilities:
Smoothly working with current business tools can make processes more efficient and reduce the necessity for manual data input. Some essential integrations to think about are:

Payroll Software: Connect smoothly with your payroll software to automatically process pay based on monitored work hours.
Tools for Project Management: Connect with project management systems to observe advancement, resource distribution, and due dates. Also, observe the time workers devote to their duties.
Communication Tools: Consider using communication tools such as Slack or Microsoft Teams for immediate interaction and teamwork.

7. Scalability and Customization:
As the business grows, the requirements for following up on employees will also change. Select software that can expand to match a growing team. Search for personalized characteristics that let you adjust the platform according to your unique work process and needs.

Talygen: A Complete Silent Activity Tracking Solution

Talygen is not only about tracking time. It secretly monitors the use of applications, showing which apps make you more productive (like project management tools) and could be distractions (such as social media). This information helps you find spots where enhancement is needed and makes better use of resources.

Talygen examines usage trends and classifies applications into categories such as communication, creative software, and web browsing. This detailed understanding enables you to comprehend how time is utilized and make knowledgeable selections about work processes.

You get integrated solutions like:
Security and Privacy in the Spotlight: Talygen is committed to protecting employee data. It uses industry-standard encryption and detailed accessibility controls to ensure that information stays protected.

Compliance with regulations on data privacy also provides reassurance.
Time Tracking and Maintaining Timesheets: Employees can efficiently manage their working hours using the timesheet submission function in Talygen. This offers a straightforward method for documenting work completed during specific periods.

Improvement in Project Planning through Gantt Charts: The Gantt chart feature in Talygen helps project planners make better plans by visualizing tasks' timelines. It also aids in understanding task dependencies more clearly and recognizing critical paths accurately.

Conclusion
To conclude, when picking the best employee tracking software for your business, it is essential to consider how it can assist in streamlining workflows and improving work efficiency. Additionally, the capacity to offer detailed reports about team performance and manage leaves and timesheets are crucial aspects. Moreover, you need a customizable solution according to your specific business requirements and compatible with other systems already in place (such as payroll or HR software).