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The Best Employee Scheduling Software For Small Business

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By Author: Manoj Sharma
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Effective employee scheduling is crucial for the success of small businesses. The right scheduling software can help streamline operations, enhance productivity, and ensure that

businesses are running smoothly. In this article, we will explore the best employee scheduling software options available for small businesses. These tools not only simplify the scheduling process but also come with a range of features designed to address common challenges faced by small business owners. From reducing labor costs to improving employee satisfaction, the right software can make a significant difference.

Benefits of Employee Scheduling Software
Increased Efficiency

Employee scheduling software automates the scheduling process, saving time and reducing errors. Instead of manually creating schedules, managers can use templates, drag-and-drop features, and automation tools to generate schedules quickly. This increased efficiency allows managers to focus on other important tasks.

Improved Communication

Effective communication is vital in any workplace. Scheduling software often includes features like ...
... messaging, notifications, and real-time updates, ensuring that employees are always informed about their schedules. This reduces confusion and helps in maintaining a smooth workflow.

Enhanced Employee Satisfaction

Providing employees with a clear and consistent schedule boosts morale and job satisfaction. Many scheduling tools offer self-service options, allowing employees to view their schedules, request time off, and swap shifts with minimal manager intervention. This flexibility can lead to higher employee retention rates.

Top Employee Scheduling Software for Small Businesses
1. eResource Scheduler
User-Friendly Interface

eResource Scheduler is known for its intuitive and easy-to-use interface. It simplifies the scheduling process, making it accessible even for those who are not tech-savvy. The drag-and-drop scheduling feature allows managers to create schedules quickly and efficiently.

Communication Tools

This software includes built-in communication tools that enable managers and employees to stay connected. Real-time notifications ensure that everyone is aware of any schedule changes, reducing the likelihood of no-shows or miscommunications.

Time Tracking

eResource Scheduler also offers time tracking features, allowing managers to monitor employee hours accurately. This is particularly useful for payroll processing and ensuring compliance with labor laws.

2. Deputy
Advanced Scheduling Features

Deputy provides advanced scheduling features that cater to the specific needs of small businesses. Managers can create and share schedules in minutes, using templates and automation to streamline the process.

Task Management

In addition to scheduling, Deputy includes task management features. Managers can assign tasks to employees, track progress, and ensure that all necessary duties are completed. This integration of scheduling and task management improves overall efficiency.

Mobile Accessibility

Deputy is mobile-friendly, allowing managers and employees to access schedules and communicate on the go. This flexibility is particularly beneficial for businesses with remote or mobile workforces.

3. Homebase
Comprehensive Scheduling

Homebase offers comprehensive scheduling solutions, making it easy to create, edit, and share schedules. The software also includes features like availability tracking, ensuring that employees are only scheduled when they are available.

Payroll Integration

One of Homebase’s standout features is its payroll integration. Time tracking data can be seamlessly integrated with payroll systems, simplifying the payroll process and reducing errors.

Employee Management

Homebase includes a range of employee management tools, such as hiring, onboarding, and team communication. This all-in-one solution helps small businesses manage their workforce more effectively.

4. ZoomShift
Shift Planning

ZoomShift excels in shift planning, providing a clear and organized view of employee schedules. The drag-and-drop interface makes it easy to adjust shifts and ensure optimal coverage.

Availability and Time-Off Requests

Employees can submit their availability and time-off requests directly through ZoomShift. Managers can approve or deny these requests with a click, simplifying the process and maintaining accurate schedules.

Real-Time Updates

With real-time updates, ZoomShift ensures that employees are always aware of their schedules. This reduces the likelihood of missed shifts and enhances overall communication within the team.

5. Shiftboard
Customizable Scheduling

Shiftboard offers highly customizable scheduling options, allowing managers to tailor schedules to meet specific business needs. This flexibility is particularly useful for businesses with complex scheduling requirements.

Compliance Management

Shiftboard includes compliance management features, helping businesses adhere to labor laws and regulations. This reduces the risk of legal issues and ensures fair scheduling practices.

Reporting and Analytics

Detailed reporting and analytics tools provide insights into workforce performance. Managers can track key metrics, identify trends, and make data-driven decisions to improve operations.

6. Sling
Simplified Scheduling

Sling simplifies the scheduling process with its user-friendly interface and powerful features. Managers can create schedules quickly, ensuring that all shifts are covered and reducing scheduling conflicts.

Team Communication

Effective team communication is a key feature of Sling. The software includes messaging tools that allow managers and employees to communicate in real-time, facilitating better coordination and collaboration.

Cost Control

Sling helps businesses control labor costs by providing insights into scheduling patterns and labor expenses. This allows managers to optimize schedules and reduce unnecessary overtime.

7. Humanity
Automated Scheduling

Humanity offers automated scheduling features that save time and reduce manual effort. The software uses algorithms to generate optimized schedules based on employee availability and business needs.

Leave Management

Managing employee leave is simplified with Humanity. The software allows employees to request leave, and managers can approve or deny requests with ease. This ensures accurate scheduling and reduces conflicts.

Employee Self-Service

Humanity includes a self-service portal where employees can view their schedules, request changes, and communicate with managers. This empowers employees and improves overall satisfaction.

8. 7shifts
Restaurant-Focused Scheduling

7shifts is designed specifically for the restaurant industry, providing features tailored to the unique needs of restaurants. Managers can create schedules that optimize labor costs and ensure smooth operations.

Forecasting Tools

The forecasting tools in 7shifts help managers predict busy periods and schedule staff accordingly. This reduces labor costs and ensures that the restaurant is adequately staffed at all times.

Employee Engagement

7shifts includes features that enhance employee engagement, such as shift feedback and performance tracking. This helps managers identify top performers and address any issues promptly.

9. Planday
Flexible Scheduling

Planday offers flexible scheduling options, allowing managers to create schedules that align with business needs and employee availability. The software supports both fixed and rotating schedules.

Workforce Management

In addition to scheduling, Planday includes workforce management features such as time tracking, payroll integration, and employee communication. This comprehensive approach streamlines HR processes.

Data Insights

Planday provides data insights that help managers make informed decisions. The software tracks key metrics and generates reports on labor costs, employee performance, and more.

10. TSheets
Time Tracking Integration

TSheets is known for its robust time tracking capabilities. The software integrates time tracking with scheduling, ensuring accurate records of employee hours and simplifying payroll processing.

GPS Tracking

For businesses with remote or mobile employees, TSheets offers GPS tracking features. Managers can track employee locations and ensure that they are working in the correct locations.

Scheduling Flexibility

TSheets provides flexible scheduling options, allowing managers to create and adjust schedules easily. Employees can also access their schedules and request changes through the mobile app.

Choosing the Right Software for Your Business
Assess Your Needs

Before selecting employee scheduling software, it’s essential to assess your business needs. Consider factors such as the size of your workforce, the complexity of your schedules, and specific features that are important to your operations. Identifying your needs will help you choose the software that best fits your requirements.

Consider Your Budget

Budget is a critical factor when choosing scheduling software. While some options offer free plans or trials, others require a subscription. Evaluate the cost against the features provided to ensure that you get the best value for your investment. Remember that the right software can save you money in the long run by improving efficiency and reducing labor costs.

Look for User-Friendly Features

Ease of use is vital, especially for small businesses with limited technical resources. Look for software with an intuitive interface and user-friendly features. The easier the software is to use, the quicker your team will be able to adopt it and start reaping the benefits.


Investing in Employee Scheduling Software can transform the way small businesses manage their workforce. By automating the scheduling process, improving communication, and providing valuable insights, these tools help businesses run more smoothly and efficiently. Whether you need basic scheduling capabilities or advanced features like time tracking and compliance management, there is software available to meet your needs. Consider the options discussed in this article, assess your business requirements, and choose the software that will best support your operations and help your business thrive.

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