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A Checklist For Successful Virtual Event Planning

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By Author: Scarlett Watson
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Everyone wants to host a successful virtual event platform. But how to make it come true? What are the right ways to get started with your event planning and hosting?

If you have all these questions, here are various answers for you. This blog includes a checklist for you that you need to follow and implement while planning your next virtual event.

So, without further ado, let’s know various ways that can be helpful in planning a virtual event and making it successful.

9 Ways to Plan and Make Your Virtual Event Successful!

You do not have to think too much as you can start with planning and then execute every step without a hassle. Hence, 9 Ways that can be helpful in planning and hosting a successful virtual event are as follows:

1. Identify the purpose of your event

You have to be clear about the goals and aims of your virtual event. Furthermore, the virtual event services experts suggest filing a prime purpose of your event. It will be helpful in creating a list of requirements for your event. Hence, you can measure the success of your event without hassle.

2. ...
... Determine the goals of your virtual event

You have to define what expectations you have with the virtual event. It will be helpful in measuring the success rate of your event without hassle. Furthermore, the best virtual event solutions experts will provide you with the best integrations that will completely change your experience for the global audience. Hence, they will stay at your event till the end without the hassle and completely enjoy and attend your event. Also, there are chances that they will come and join you for your next event as well.

3. Create a budget

You have to create a fixed budget for your virtual product launch event that your organization is able to spend for your event. Furthermore, you will need to find a virtual event solution as per your budget. However, do not go for a low-cost or free device that easily. It can change the complete experience and make your event less interesting for the audience. Hence, you can take a free demo to understand the platform well and then decide what you have and what you can afford.

4. Plan engaging content for your event

It can be difficult to have some engagement opportunities in your in-person event platform. However, the virtual brand launch services will offer you countless opportunities to boost engagement in your event. For instance, you can get features as follows:

• Gamification
• Clap/Hoot/Emoticon Reactions
• Text and Video-Based Notifications
• Social Wall
• Photo Booth
• Leaderboard

5. Figure out your technology needs

You have to know all the functionalities you need in your online product launch software. Furthermore, you have to decide in advance what kind of features and technology you need in your virtual event. Hence, you can get complete customization and DIY virtual booths.

6. Promote and market your virtual event

It is important to share your event with a global audience. You can get a well-designed online brand launch platform where you can have an unlimited number of attendees. Hence, you have to take advantage of this thing. Here are some ideas that can help you promote and market your virtual event.

• Create a microsite, landing, and registration page
• Go live on social media
• Generate hashtags for social media
• Announce on your official website
• Employ the content marketing
• Make the most of the email marketing
• Opt for paid campaigns to promote your event

7. Enable real-time interactions

It will become boring if your audience will not be able to talk and discuss things with anyone. Hence, you can get multi-format communication for valuable interaction in your event. The virtual event solution will offer you the following features:

• 1:1 and Group Chat
• Live Poll and Q&A Session
• Live Audio & Video Call
• Chat Rooms
• Pre-Meeting Scheduler
• Third-Party Integration

8. Collect Valuable Attendee Data

You need to know how much and what part of your virtual event your audience likes the most or least. Hence, you need to ask them for feedback and a proper insight into your event to analyze and know the various aspects in brief. 5 Features that can help you with the same are as follows:

• Feedback Form
• Detailed Event Report
• Attendee Footprint
• Signature Wall
• Meeting Insights

9. Enable Networking Options

Whether you are a business or any brand, you can get uncountable chances for networking with audiences. You can get numerous features and functionalities for easy networking, such as:

• Networking Tables
• AI Matchmaking
• Virtual Networking Lounge
• Business Card Exchange
• B2B Meeting Scheduler
• CXO Lounges

So, this is the complete checklist that you must ensure for your virtual event and on-ground event planning. You can create a great user experience with such planning and the right execution of every step. Furthermore, your audience will like such well-organized work by you for the virtual event.

Hope, you will find this article beneficial in planning your virtual event successfully.

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