What Are The Requirements Of Iso 41001 Facility Management System?

By Author: john
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ISO 41001 is an international standard for Facility Management System that sets out the requirements for facilities management, with facilities management policy development and setting suitable objectives. The ISO 41001 standard can be useful to any organization, large or small, in all industrial, commercial, public and service sectors. Implementing the standard can help a facilities management service or department to demonstrate the quality of its services. As with other ISO standards, obedience with 41001 can either be demonstrated internally through audit and benchmarking, or certification can be gained from an accredited third-party body.
ISO 41001 is well timed for the state of Facility Management as a worldwide industry. ISO 41001 application projects will become more numerous, and consulting. That is not the sole consultant opportunity to deliver client value at this stage, however. Small projects, not closely related to one another or directly to Facility Management Policy, can draw from the ISO 41001 structure and necessities to frame the work and ISO 41001 documents the results, setting the stage toward later ...
... certification. The ISO 41001 Annex is essential to explaining and listing in specific points functions to assign and assess.
ISO 41001 Requirements:
Context of the organization: It needs an organization to determine, demonstrate and document the external and internal problems that are appropriate to its purpose and its strategic objectives, and that affect its ability to accomplish the intended outcomes of its facilities management system.
This section is divided into four parts:
• Understanding the organization and its context.
• Understanding the requirements and expectations of interested parties.
• Determining the scope of the facilities management system.
• The facilities management system.
It involves determining and documenting:
• The interested parties that are related to the facilities management system.
• The necessities of these interested parties.
• The outputs which will satisfy the necessities of interested parties.
• The inputs essential to achieve those outputs.
• The procedure to keep the requirements up to date.
Leadership: It requires an organization’s Top management to demonstrate leadership and commitment with respect to the facilities management system. They should do this in a various of ways, including:
• By confirming that a facilities management policy and associated objectives are established and are compatible with the strategic direction of the organization demanding a service.
• By confirming the integration and support of the facilities management system necessities into the organization’s business processes.
• Co-ordinating and collaborating interdepartmentally.
It will set out the requirement to establish a facilities management policy which:
• is suitable to the aim of the organization.
• delivers a framework for setting objectives.
• confirms the management of risk.
• contains a commitment to satisfy applicable necessities.
• contains a commitment to the constant improvement of the facilities management system.
• is authorized by top management.
It requires that the responsibilities and authorities for related facilities management roles are assigned and communicated within the organization.
Planning: When planning a facilities management system, firstly it needs an organization to determine the risks and opportunities that essential to be addressed to give assurance the system can accomplish its proposed outcomes. The organization must plan actions to address these risks and opportunities, taking into account how they may change with time. Secondly it requires the organization to create facilities management objectives that are constant with the facilities management policy and associated with the organizational objectives.
Support:
• It contains identifying and providing the resources required for the establishment, execution, maintenance and constant improvement of the facilities management system.
• It requires the organization to determine the essential competence of persons doing work under its control that affects its facilities management performance. It contains confirming that those persons or objects are aware of essential policies, strategic objectives, outputs and wanted outcomes.
• The essential for internal and external communications applicable to the facilities management system are covered while covers the creating and updating of information, the control of documented information and facilities management information and data requirements.
• It requires an organization to determine the knowledge required for the operation of its procedures and to complete conformity of products and services. The standard needs knowledge to be maintained and be made available.
Operation: It needs an organization to plan, implement and control the processes required to meet the requirements. Documented information should be kept to the extent required to have confidence that processes have been carried out as planned. Documented operational processes are definite in the standard as:
• Relationship management.
• Resource management, with capacity planning.
• Service level statements and agreements.
• Project management.
It needs an organization to manage relationships with end-users and other interested parties while it requires them to demonstrate that they have integrated their facilities management functions to confirm the effective delivery of services.
Performance evaluation: It requires the scope of facilities management services to be monitored and for an organization to retain suitable documented information as evidence of the results of any monitoring. The organization should estimate the performance and the effectiveness of the facilities management system and under appropriate audit. It includes the top management of an organization reviewing its facilities management systems at planned intervals.
Improvement: It wants an organization to take proper action to correct any nonconformity with the ISO 41001 standard and to make changes to facilities management systems as required. It requires an organization to constantly improve the “suitability, adequacy and efficiency” of their facilities management system while it also requires an organization to establish processes to “proactively identify” potential gaps in service delivery.