Erp Change: How To Know When To Change Version/solution?

By Author: Sam William
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Your company has been equipped with Enterprise Resource Planning software for several years and you are wondering if it is time to change it? Our experts detail various signs that may indicate that your current ERP is no longer up to your needs.

Your ERP shows signs of obsolescence if...
1. Its updates are non-existent
No software is eternal, it is well known. Your ERP software could become obsolete after 5 years if not regularly updated. Updates are essential because they will keep your ERP up to date and improve its operation.

Your ERP software publisher may stop offering updates for one of its ERPs. It is a choice that a publisher generally makes to retire a solution that is too old. In this situation, we recommend that you stop using your ERP.

You will thus protect your company from malfunctions that can affect the smooth running of its activities. Loss of data, software slowdown, absence of certain data connectors, among others, are likely to complicate your business life.

2. Its maintenance costs are significant
Legacy ERPs are likely to become progressively expensive ...
... as they age. Because publishers can maintain these ERPs at a minimal level. Or because the hardware of these old ERPs has also aged and is therefore becoming less and less reliable.

It may be time to change ERP:

If your ERP maintenance costs are continually increasing
And if they are much higher than your other software.
Take stock of your maintenance costs and determine if it is possible to adapt it to reduce its financial burden. Perhaps by adding new features to your SME ERP ? Or by outsourcing this maintenance? It may be easier to change ERP by upgrading to a higher version or to a new solution.

3. Its ergonomics are outdated
Ergonomics is an important criterion that influences the use of ERP software. However, it is usually overlooked. Indeed, an ERP that wants to be efficient must guarantee an excellent user experience (UX) to its users to be used well. It should be comfortable to handle. The execution of tasks will thus be simplified, which will encourage your business teams to use it frequently. If your Industry ERP dates from the 80s, it is likely that its ergonomics are not the most modern and intuitive.

It is therefore important that your ERP integrates recent innovations in the field of management software: Business Intelligence functionalities, cloud hosting, Artificial Intelligence, advances in cybersecurity, etc.

4. Its management fees are too high
Using an ERP is a high-level strategic investment for your business. Your ERP must then guarantee you a return on investment , otherwise it is of no use to you. The goal is that it helps you automate your time-consuming tasks and centralize your activity data

to save time for your business teams
to help you make informed decisions
and to increase your profits.
On the other hand, if your ERP works slowly and generates a lot of management costs, there is a problem. Clearly, your ERP is not the one you need.

Are the signs there? It's time to change ERP version or solution

Don't let your ERP become obsolete! Changing ERP version or solution involves changing user habits, but an outdated ERP can be counterproductive. Because who says obsolescence, says vulnerability and loss of efficiency. So if your eagle eye has noticed signs of obsolescence, we recommend that you upgrade your ERP as soon as possible.

Need ERP recommendations?

If you are a VSE: Exact ERP is what you need! A cloud ERP designed for mobility and flexibility.
For an SME/ETI: We recommend Microsoft Business Central Implementation , the reference cloud ERP offered by Microsoft.
If you are an MGE: We recommend Cegid XRP Flex, an ERP that is as complete as it is easy to learn.

Need support? If you need more advice on how to effectively change ERP versions or solutions, call on an ERP integrator like Dynamics Square. An integrator will be able to give you the best advice on everything related to an ERP.

Sam William is a Sr. Marketing executive in Dynamics Square company and , he is writer & blogger also. He has written short stories, poetries. He writes a blog, “The Eternity”. His blog has the posts related to tech, travel, books and food. Though he is creative at heart, apart from writing, His loves trying creativity in various other forms. Creativity with lovely romantic words is not just his hobby, but he just loves doing it, being a romance genre writer.