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5 Tips For Moving Your Office In Dubai

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By Author: Dilip
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Moving an office has its own challenges. We cannot hire any moving company and expect the result we intend. It is quite a different cup of tea and needs experienced staff and dedication to complete it to perfection.

Plan of action
To begin with, assemble a team within your organization to monitor and execute the process. An office is staff, files and documents, electronic assets, network, and layout. They are interconnected beyond our assumption. While it is very easy to uncouple them, reassembling could be a challenge we do not want to endure.

First of all, assign assets to employees. What they have and what they will need at the new premise. Now it is easier to handle the process as we can simply draw a network of employees and what they need and picturise the final output

The network part is mostly well handled by the IT department and the administration has always a knack to fix the layout issues.
Finding a moving company
While moving home, there is a much lesser risk involved. But in case of shifting premises for an office, even if one document or file is lost, paper or electronic, ...
... the result can be very damaging and irreparable.

Make sure that the moving company

* Has a legal backing

* Has proper certifications and background

* Has proper venting of staff and clearance

* Proven track record in this field

* Will agree to come into a legal agreement with your company


Sensitive Documents

Backup always works. Whether it is an electronic document or a sensitive paper file, use methods like cloning of electronic drives, photostat, or scanning to ensure that damage does not influence the existence of sensitive data.

It is always wise to keep more than one instance of backup. The standard procedure is to store each backup at different locations to prevent loss of data.

While it is important to have backups, always secure them physically and electronically with the optimum amount of security. Consul the IT department on strategies to validate this process.
Fragile Data Storage Devices

There are a lot of very fragile electronics equipment that can stop working if they suffer a blow or are placed hard on the ground. They need proper damping while packing. The use of foam-like materials can be effective in some cases.

Also, make sure that they are protected from excessive heat, cold, and water.

Existing labeling

All data in an office is well labeled. Mainly because it is not supposed to lose when staff change happens. It is very important not to break this categorization in any manner. Two files from two different departments might look identical and cannot be put to use unless they can be identified.

The same goes for various passwords and security locks. Most of them have brute force protection. If we try the wrong passwords too many times, it auto-locks and in some cases is not recoverable. So it is very important to have them labeled and identified, no matter the location.

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