How Rpa Solutions Are Disrupting Educational Institutions?

By Author: Kathie Murphy
Total Articles: 5
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The education sector has evolved a lot with robotic process automation solutions, presenting online classrooms, smart boards, digital learning platforms, and mobile apps to the students. Their primary objective is to offer advanced learning methodologies that can attract more students from the new generation and facilitate teaching and non-teaching staff. High-quality education and streamlined learning operations are likely to experience with this innovative technology.
Be it the schools or universities, both administrative tasks and the teaching process involves heavy paperwork and resources. If you talk about the teaching and non-teaching staff, they literally work efficiently to ensure student success and feasibility. Though they are highly proficient with their work, they need to spend more time and effort during the peak season. To make the job more convenient, the industry introduces RPA software and solutions and automates the overall tasks performed by educators and administrators.
Some prominent RPA applications are chatbot for social media platforms or websites, performance management software, payroll ...
... processor, etc. The percentage of adopting RPA technology by the educators is increasing rapidly and it is expected to leave no education institution untouched.
In this article, we are more concerned with how these RPA solutions are disrupting educational institutions. Though many have already voted for this, there are a few who still believe in conventional teaching procedures. For them, this is a jackpot!
How RPA solutions are disrupting education institutions?

Shortlisting students: Shortlisting students during the enrollment process is pretty challenging. Every institution has individual shortlisting criteria, especially for the students in secondary and higher secondary standards. There are specific cut-offs that potential students need to qualify to get their names enrolled in the list. The overall process is quite time-taking as it involves multiple processes.

With RPA technology, automating application review, student shortlisting, documents collecting, and validating, and sharing notifications to the eligible candidates can be conveniently performed. Guess what, this requires no human involvement and generates results in no time. Automating the overall procedure helps the administrators to focus more on the learning programs of the students.

Managing attendance: Attendance management is again a vital task, be it for the students or for the faculty itself. With the introduction of the RPA system, you can actually get rid of the heavy paperwork. Neither there is any need of maintaining any register to keep the attendance records nor there is any risk of data replacement. The system manages the attendance of both students and faculty regularly. It keeps the record stored in the online database and allows the payroll managers to fetch them for salary calculations of the staff.

Even the payroll processing software for accountants is interconnected with the attendance management system so as to deliver accurate payroll to the employees. You can even use this to prepare reports and send them to the managers or parents if it is related to the students.

Easy communication: Communicating with the teachers and faculties are quite common in the education sector. Students require to converse with the teachers for solving queries or academic issues. Parents prefer to interact with the teachers to learn about their child’s performance and with the non-teaching staff for multiple purposes. Even the teaching and non-teaching staff need to communicate with each other to solve multiple problems related to payroll, attendance, administration, etc. In short, communication is a must when you are setting up a digital education system.

Thanks to the RPA and AI technology that have presented communication mediums like a chatbot for social media platforms and websites. With these virtual assistants, students, parents, and even staffs find it easier to share their queries and get an instant response from the other end. Such a digital concept eliminates the need for live chat support and improves brand credibility simultaneously.

Finance management: Another reason behind the use of the RPA system is to manage the finances and human resources. From tracking payments to handling vendors, managing inventory, and maintaining records, the system takes care of every important and confidential task.

The best thing about this technology is it keeps on updating with the latest trend and brand policies. Managing payables is the finest way to improve work efficiency and enhancing core competencies.

Conducting assessments: Preparing regular or occasional assessments for students is a headache for the teachers, especially before any board exam. Teachers need to spend more time and effort on creating question papers for students of different standards. Robotic process automation solutions ease out the manual efforts of creating assessments and conducting exams on regular basis.

The digital platforms create online assessments for the students and allow them to give online exams under strict vigilance. Though you don't require teachers for this, the online e-learning platform is enough to conduct an unbiased assessment program.

Scheduling meetings: Do you remember about the parent-teacher meeting of your school? Teachers need to put a notice on the board or need to share this with every student after every exam. The e-learning concept has simplified this meeting scheduling process, facilitating both parents and teachers.

Just a single tap and the system schedules the meeting and sends notifications to every student online. You can even reschedule it and cancel it if required. For both cases, an alert is sent to the attendees. Moreover, you can attach any document along with this notice to make the process much more official.

Creating fee structures: Different institutions have different fee structures and it is necessary to work on it as it involves multiple categories. RPA gives you the opportunity to create your own fee structure that includes different columns like education fee, infrastructure management, extra-curricular fee, etc.

Other than automating accounting processes, automation technology can definitely be introduced to build up a strong fee structure and share it with potential students or parents. This helps the parents or guardians to decide about their finances for the child's education.

Tracking course progress: Teachers and faculties are responsible for monitoring and managing student progress, track their performance and guide them to make improvements. This requires 100% concentration which of course, is a bit difficult especially when you have a plethora of tasks to perform.

RPA-empowered education system simplifies the overall procedure by automating the course progress tracking process and keeping an eye on the student performance. The reporting analytics is enough to share about the student's track records.
Conclusion
Not just to offer advanced teaching facilities or just to flow with the digital trends, the education sector is adopting this new innovative technology to gain benefits on multiple grounds. Hope the above-mentioned points have made this clear to you!
Robotic process automation solutions like payroll processing software for accountants and workforce management systems are introduced to smoothen the functions of education institutes. Make sure you leverage this technology for the sake of your business!