Benefits Of Switching From Outlook To Lotus Notes

By Author: Nucleus
Total Articles: 35
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Microsoft Outlook users are often encouraged to switch to Lotus Notes email client for the diverse features that Notes have to offer. Some of the advantages that compel Outlook users to change their mind and switch from Outlook to Lotus Notes are mentioned below:
Possibility of replication in Lotus Notes- Lotus Notes is capable of creating multiple copies of a single database. These multiple copies are termed as Replicas on multiple servers or workstations. This replication process lets you access a particular chunk of information on different networks over a number of locations. And at the same time, a user located at some other location can also make alterations to that replica of the same database on their server.
Work Offline- Suppose you replicate a copy of your Notes email database on your laptop before you left for home. Now you can work on it offline and after reaching to the office next day, you can replicate the changes back to back on the server.
Document Sharing- Lotus Notes eases sharing documents and allows multiple users to work on a single document, review it and add comments.
Ease ...
... in routed workflow- Lotus Notes allows you to set up routes as per your needs. Suppose you work on a purchase bill and submit it, it automatically is sent to your Business Manager, who digitally signs it and sends it to Purchase department. This entire procedure lets them update the records and fax the form to the other vendor.
Easy to Customize- Lotus Notes is easily customizable and so you can tailor email arriving rules, sending rules, profile information etc.
Inherit values from other documents- Using Lotus Notes; you can fetch the information from the original document while responding to the post in a newsgroup. You can see the information such as when was the original document posted, who posted it, subject of the post and so on.
Preserved Modification Log- Lotus Notes helps you preserve a log of document modifications including the information regarding who modified it and when.
Integrated with graphics, videos and sound- Notes documents (including email) is integrated with graphics, video and sound along with the regular text.
Web Publishing- You can browse and edit information of your Notes database from Web too. Notes databases automatically get converted to HTML.
High-End Security- Lotus Notes provides high level of security of your information as compared to MS Outlook platform:
a.User's password cannot be changed by Notes administrator
b.All the databases can be encrypted for preventing users from obtaining a copy of the same.
c.Database security levels can be created for different users. Particular areas of a particular form can be encrypted in such a way that only those having its key can check the data. Single form can have multiple fields encrypted with different keys
d.Documents can have digital signatures
e.Prevents forwarding sensitive information from getting transferred to others
All the above mentioned benefits will surely lure you to switch from Outlook to Lotus Notes. Many users who actually switch from Outlook to Lotus Notes enjoy the new and safer experience.