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Four Ways Procurement Is Evolving From Reactive To Proactive

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By Author: EliteMindz
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Procurement, a systematic process of organizing what when and how much to purchase as well as ensuring what quantity is required in what time. To remain in the business competition, one needs to achieve high quality levels, check timeliness of deliveries and ensure efficient process all under one platform.
Most of the skills that were used in traditional methods of procurement regarding the orders and transaction lacked visibility and also missed the opportunity of managing the records. The rise of cloud procurement solutions came due to the growth and attempt of cutting costs.
It is true that traditional procurement is changing with time. It will now bring out different trends. Just like any business organization, procurement is adapting to its needs and demands, taking the overall role of the business. Cloud based procurement solution is becoming increasingly important as it plays a prominent role in the overall vision of the company.
But achieving that objective becomes challenging. Fourtanely, the cloud procurement solutions have been helping to function procurement much more easily.
Previously, ...
... procurement had made their purchasing decision based on the pricing, delivery timing and the supplier but now the procurement system has started using more strategic approach and now the new business environment procurement believes in on boarding all stakeholders in order to operate at its best efficiency.
Here are four major ways the procurement is evolving from reactive to proactive function

1) Fastly equipping supplies, minimizing work, and reducing risk
A flexible and a good portfolio of suppliers has been an important factor for procurement for small and medium business(SMBs). Though now the real time data has helped in making the process faster with better informed supplier choices.
Now you can even get warning alerts with an instant insight of your supply chain risk and procurement can easily help in understanding where the problem on deliveries lies. The cloud procurement solution ensures better supplier decisions in the moment and with all the collected reliable data, procurement can see where the recurring problem is. This is now one point that has achieved its goal in becoming truly proactive from reactive.
2) Automation
With this, everything gets updated on its own. Now there’s less of handling the process manually. Automation transforms every area of the enterprise. This is a prospect in procurement as automation frees them from time consuming tasks. It also eliminates manual errors that can cause less chaos in the organization. Going digital also makes sure all your data such as products details, delivery schedules and budget are more accurate and secured.
3) Modern Purchase Order
In small and medium businesses(SMBs), nearly 43 per cent of them agreed having immediate inadequacies in PO despite having the purchase order system.Sometimes it gets confused if another line of business issues and unapproved PO due to mismanagement. With cloud based procurement solutions, it automates your entire purchase order cycle to derive better and improved productivity while saving costs which is an add on for any business.
A lot of companies spend tons of money due to maverick spending. A survey conducted by ProcureCon shows that 8% of procurement managers view managed spend as a key performance indicator for their team. This is a serious problem without consulting procurement managers, it could result in money wastage and issues. Getting a control of your organizations’ spending is the key of making it a transformative organization. A cloud based procurement solution
You can engage with regular key suppliers of the same product or services under a master agreement which defines your pricing, escalations as well as terms and conditions. The PO can be centralized and made accessible to every user with the best technology.
4) Better Vendor Relationship
A transparent relation with the supplier also helps in transforming your organization. With cloud based procurement solutions, you can manage the vendors who are trustworthy and whom you have purchased from before. This also helps you in maintaining your budget. Also managing too many vendors could be a chaos with keeping all the purchases. Manage your vendors according to your preferences
Procurement is a must have for small and medium businesses (SMBs). We have seen how the procurement system has changed over time. The most important thing here is to understand how the business evolves with new trending features. Keep in mind that procurement management systems shall run efficiently and smoothly to get the benefits. As procurement keeps advancing, one has to cope up with the changes too. Professionals must be aware of the technology and become experts as well as a business-savvy.

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