Sharepoint Migration Best Pratices

By Author: Jessica
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At the point when an association embraces the SharePoint stage to deal with its archives for an enormous scope, at that point they don't know that it needs the administrations of a prepared SharePoint director to utilize the maximum capacity of the SharePoint stage. A few issues need proficient consideration, for example,:

•File duplication
•Security issues
•Exceeding the URL size limitation
•Exceeding the threshold limit of 5,000 items list view on the
library items
•Lost documents
•Unfamiliar user-interface
•Navigation
•Sharing of files
•Avoiding conflicts

Here are the pre-upgrade checks and consideration that an administrator must have before planning a migration to SharePoint:
•What kind of sites and documents are important in the
organization?
•How to manage the metadata for the documents and sites?
•How to store the documents and manage subsides in the sites?
•How to control access in the documents and sites?

The answers to all these questions depend on the culture of your ...
... organization. The methods or tools that you use should be flexible enough to help you control the sites.

To make the full usage of the SharePoint, there are several practices that you can follow:

1.Enable versioning
When you empower the forming for the reports, it builds the security and accessibility of information. The forming assists you with getting to the more seasoned adaptation of the record on the off chance that you need the information before it was changed.
You can make variants for both major and minor changes, and there are settings accessible to indicate the number of minor or significant renditions ought to be held. You should set a breaking point for it on the grounds that having a more noteworthy number of forms for an enormous record will burn-through more extra room. In a perfect world, you ought to keep up as far as possible up to 10 for both major and minor renditions.

2.Index the columns
When the number of documents increases, you need to put together your information all the more sagaciously. There are some essential rundown and library includes that can end up being helpful in dealing with an enormous number of archives.

You can index a column of the large list or library. The index on a column will enable the SharePoint to find the data present in the list or library quickly. You can search and find thousands of files in minimum time by using the index. You should apply the filter to search the files in the columns that are indexed. As the additional indexes in the column consume additional space in the database, you should create additional indexes only on such lists and libraries that are used very frequently.

3.Follow file naming conventions
The name given to document libraries should be logical enough for the identification of the type of documents they store. You should not use any special character in naming the document library. Use shorter and intuitive URLs for the document libraries. There should be no space in the internal names of the document library, although you can put the space for naming the document library.
4.Maintain same type of content in the document library
Generally, administrators put different types of content in the same document library to save time and energy. But you should maintain only one type of content in a document library. This ensures that document libraries are better organized.

5.Maximize the usage of metadata
When you are applying the tagging for your data in the document library, it reduces the need for creating multiple folders. Tagging is always more flexible as it increases the availability of data. The metadata not only allows you to access the data quickly, but it also increases the better reporting because creating reports in the multiple folders is not easy.

Final Words
There are multiple practices that you can follow in your SharePoint environment to simplify it and enhance the productivity. You should follow the best document and site management techniques for sites, document libraries, etc. And when you want to upgrade the SharePoint, then you may need to maintain the environment you have created as such. That’s why you should use Beyond Intranet for SharePoint tool to conduct any migration to a different SharePoint version. This SharePoint Migration supports all the versions of SharePoint, and you can get additional features like filters, version migration, migration scheduling, and more.