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What Is A Notarized Letter And Why To Get Documents Notarized?

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By Author: Nick Jackson
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Notarization is a process of legally verifying the authenticity of the document from a nodal officer. The process rounds up from filling forms with personal details to submit the required evidence to support the identity of the owner. The primary reason for notarizing a document is to verify the diversity of the valid holder of the document.

Why notarize documents?

The notary helps in ensuring that the involved parties in the transaction are not being pressured into signing or forging the signatures on the document. Also, it prevents others from presenting a forged legal document. For instance, a notarized letter permitting the school to release a child to a daycare provider can be accepted by the school without fear. The verification done in part through the nodal office erases the doubt that someone wants to abduct the child.

One of the more official reasons to go for notarization is to not only get rid of false transactions and harm those involved but also diminish the chances of wasting the energy behind running to the judicial system for speedy legal solutions.

Another fundamental cause for ...
... notarization is that various public welfare institutions rely upon notaries. This is because they have full faith in the legality of notarized documents. Once they witness the signature of a notary public officer or their official seal and other valuable notary commission details, they sense that the transaction is authentic and is properly executed.

What is a notarized letter? How to notarize one?

A notarized letter is a letter that is notarized by a certain nodal officer. The reason for the notarization could be any; from authenticity to formality.

Notaries are employed by a wide variety of businesses. Having a letter or other document like agreement, bank documents, etc. notarized is an easy matter. All you to do is:

Locate a notary public in your nearby area
Once you do that, take the document that is to be notarized and present it to the notary
Along with the document, show a valid form of photo identification, and then sign the document in front of the notary

Other than this general process, the notary also keeps a record of all the information in his official notary journal. This is done in situations when authenticity issues arise and he could testify the validity of the notarization with sound evidence.

Extra Information: Penalties of misconduct

If you’re wondering that practicing any misconduct in the notarization process would not invite any penalty, you were wrong. Any wrongdoing in the official procedures counts for penalizing.

In a case where a notary officer issues fake certificates or a notarized letter, the act can be charged as a misdemeanor. Other common misconducts include fake identification. If notaries are found to be falsely identifying the credibility of the witness, they can be fined up to $10,000 for it.

In cases where a nodal officer is requested to notarize despite the absence of certain legal documents, the officer must report this to the Secretary of the State. Failing in doing so and, co-ordinating in the identification process can lead to a misdemeanor trial.

What are the rights of the accused?

The rights of the accused are lawful rights fringed to a convict to lend out his action to the trial. From the very founding of the United States, the rights of the accused
have been protected.

Convicts can seek certain rights when they are charged under any infringement mentioned in the United States constitution or as a result of an important decision by the courts. Several rights are secured by the law which you can assert whenever needed.

Some of those rights include:

Freedom from self-incrimination
Right to know the charges and accusations leveled against you
Right to trial by jury
Right to a fair hearing and effective remedy
Right to transparency, impartiality, and non-discrimination
Presumption of innocence
Right to be treated with respect by all agents of the state and protected from unnecessary humiliation and degradation
Right to access counsel and other assistance and more


In many ways, notarization is a crucial procedure in the legal factors of an agreement. With more cases of forged signatures, etc. are rising in these times, notarized letters or other documents play a pivotal role in proving the officiality of the document. For more legal articles and information, click here.

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