123ArticleOnline Logo
Welcome to 123ArticleOnline.com!
ALL >> Hardware-Software >> View Article

How To Choose The Best Email Management Software For Your Business

Profile Picture
By Author: Mailtrim
Total Articles: 5
Comment this article
Facebook ShareTwitter ShareGoogle+ ShareTwitter Share

Originally Published by Mailtrim

Gone are the days where email was just an electronic message received or sent through an electronic device. Yes, the chore process of the email remains the same but the extensive features, new jobs & responsibilities that can be performed and aligned to today's email needs some extra skills to manage it, which is not possible with a simple email service unless you are taking the risk of sidelining the responsibilities you are signed up for. All you need is an assistant to do it, to be precise you may need a virtual assistant, which the email management software can do.

What is Email Management Software?
It's a pro-business tool which can manage the vast number of your emails by categorizing and presenting it to you in the chronological order for your quick access, based on the subject in it. With today’s upgraded software you can also manage all your work without depending on other tools.

There are Two types of Email Management Software
Desktop email client will allow its users to access their emails via their computer systems
Online ...
... email services are also called as webmail, where users can access their received, sent emails by logging into the email service provider’s web browser

Why do you need the Best Email Management Software for your Business?
It has become essential to oversee your daily flooded emails, as well it can monitor the tasks, trigger automated replies saving your time, give a secured server to store your emails and so on with embedded tools in it

Organize emails
It's designed to organize and filter your emails according to your ongoing projects with the help of your mentioned specifications or based on your threads. With one of its features, you can choose to respond later with particular emails so that you can carry on with your work seamlessly without consuming the time in just checking the emails in peak hours. In fact, to not miss in giving the reply, you can set a reminder, as per your ideal time.

With the integration of different tools in it, you can carry on with your multitasking work within the same interface yet without switching between multiple interfaces. For example, with the integration of Customer Relationship Software (CRM) and by syncing the emails & contacts from your multiple accounts, you can save a lot of your quality time

Major email traffic is created by the spam, which you can receive in a certain number on a daily basis and within your capacity it can be considered as such only when you check poured emails in your inbox, by giving ample time. With its unique feature and based upon your specifications, emails you receive will be spammed or sent to the spam folder without moving it manually

The inbuilt antivirus in it can secure your business by eliminating the virus generated emails that are designated to steal your company and customer data, whose costs are high in this modern digital world. A simple email service or an incompetent can maximize your company’s vulnerability.

Monitor your teamwork
You can delegate the emails to your team with just a click and additionally you can check on the work status that you have assigned to your team based on their jobs & responsibilities, saving your time and boosting productivity.

The emails, sensitive data, attached files that are lying in your email folders for a long time period which cannot be deleted as possibly it may serve as your future reference, can be moved to a safe and secured repository

Easy to use
It provides the intuitive graphical user interface (GUI) ridiculing the bounded complexity in handling the work, that can make you settle at ease

Marketing Campaign
Using this software you can run your marketing campaign effortlessly and monitor it by collaborating with your team. All your customer data will be synchronized in it and you can send bulk email to every customer without missing any of them

Tips for choosing the Best Email Management Software

Every email management software cannot be the best email software. Some tips are listed below, which you may want to consider before choosing it as your tool

Check the integrated business tools in it so that you don’t have to work scattering your mind on different platforms

Be advised to choose the best email client for business that can be accessed with your multiple electronic devices like smartphone, tab rather than depending solely on computer systems

Customer Support team
It’s important that your software should have a dedicated customer support team so that issues arose within the software can be addressed promptly without affecting your workflow

Make sure that your chosen software constantly upgrades their features in it and they are capacitated enough to meet your needs

What to look up in Email Software for Business
There are some features that would make more effective

Email sorting
With the capability of reviewing the content in your emails like inbound, outbound, emails from your organization & other organizations, ads, spam and so on can be sorted prioritizing your work timeline.

Meeting scheduler
With this feature you can schedule the meeting with your team or clients from different geographical places syncing with their time zone, whereas it can send and receive the information from multiple accounts. You can also view your composed meetings, meeting invitations that will be synced in the calendar by appearing as the event calendar.

Workflow automation
This feature enables you with the privilege to create automated series of replies to marketing and sales emails, which reduces your time in checking the email and responding to it accordingly.

Customer service
This feature is highly workable for customer support teams. With the automated ticketing system the support ticket will be generated to your customer emails, aligned with the access in delegating and monitoring your team's tasks and additionally you can also share your inbox with your teams.

Based on the content and sender, every email cannot be replied with the same template. Using this feature you can create multiple templates or you can choose customized templates from the gallery categorizing the emails of your boss, team, customers, clients and so on.

Analytics and reporting
With the activities in the software, it will generate a report which states the number of times email checked, the average time taken in responding to customer and so on, it will be useful to work in improving your team’s performance.

Total Views: 70Word Count: 1067See All articles From Author

Add Comment

Hardware/Software Articles

1. Purevpn Wins Users' Heart By Gaining 12k+ Reviews On Trustpilot
Author: James F Bartlett

2. Influence Of Iot In Mobile App Development
Author: Pixbit Solutions

3. How To Move A User To A Different Windows 10 Device
Author: elina john

4. The Best Five Reasons Trucking Software Makes Life Easier In The Trucking Business
Author: Bruce Garcia

5. 5 Tips To Choose The Right Ecommerce Platform For Your Fashion Store?
Author: Anil Patel

6. What Is An Amazon Product Scraper & How Does It Helpful
Author: jordan

7. The Evolution Of Barcode Scanner
Author: Vishal jain

8. 2021 Is The Year For Reactjs Development
Author: Polosoft Technologies

9. Global Cellular Iot Market
Author: aarti ghodke

10. Having Trouble With Roadrunner Email Account Issues? Dial Its Helpline Number
Author: Samuel Wilson

11. Benefits Of Laravel Development Services
Author: Polosoft Technologies

12. Benefits Of Single Pane Glass Dashboards For Metrics

13. Artificial Intelligence
Author: datawave

14. Optimize & Streamline Your Freight Business With The Best Air Freight Software
Author: Bruce Garcia

15. Amazon Product Data Scraping Services | Iweb Scraping
Author: iWeb Scraping Services

Login To Account
Login Email:
Forgot Password?
New User?
Sign Up Newsletter
Email Address: