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An Overview Of Sap Sod Risk Management

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By Author: Appsian
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An Overview Of SAP SoD Risk Management
For day-to-day management of business operations, large companies that require ERP need segregation of duties (SoD) for sure. SoD is intended to prevent a single person from performing several duties that may lead to a breach of law and is often used to prevent fraud. Regulations on compliance, such as Sarbanes Oxley (SOX), enable companies to reduce the risks associated with SAP SoD.
An Overview of Segregation of Duties (SoD)
Transactional workflows are similar to SoD. For example, if your business hires a seller for a service, someone needs to set up the seller in SAP so that the seller can get paid for the invoices you get. It is the duty of your employees to prepare and approve purchase orders (POs), receive and authorize payments, and finally, issue and sign checks to pay vendors.
For every phase of this transaction workflow, there is an employee and a software function on the SAP platform. The potential for SoD threats, and eventually fraud, is also there in SAP. If an employee can set up the seller in SAP, write the PO, approve the invoices and sign checks, ...
... then the employee will have the means to embezzle funds. To avoid fraud, accounting rules require you to isolate or segregate the different duties involved in a workflow of transactions.
SoD: Roles and Responsibilities
By utilizing role-based responsibilities, SoD works in the transaction workflow. In the above example, there will be corresponding roles for each essential part of the job function, consistent with an acceptable SAP security model that fulfills the segregation of duties.
Each role has to conform to the particular capability of system use. The employee who can set up suppliers, for example, will not be able to access the 'PO approval' feature, and so on. By restricting workers to certain specified positions, it is possible to minimize SoD risks in SAP.
SoD Risks and Violations in SAP
When we look at SoD in the form of a finite transaction, like paying an employee, it makes inherent sense. The issue stems from the dynamics of transactions and organizations. Big companies strive to produce complex SoD situations, as well as small organizations with several locations and teams.
A single SAP system could have thousands of users, with a role roster spanning hundreds of access rights, and finding out who should be in a position to do what could be a difficult task. Without understanding its effect on SoD, an admin may create a new role with many access privileges. This is an example of SAP SoD risk. If a role allows for real issues with the segregation of roles, it is called a SoD violation.
SoD Risk Review
In circumstances where SoD breaches occur, SoD risk review is the process of scrutinizing users of an enterprise, their positions, and the underlying SAP framework. It involves identifying the organization's structure, mapping the transaction steps, and correlating them with user roles, which is a daunting task. If handled manually, it's a major chore. Therefore, an automated approach can be rather advantageous.
SAP GRC Access Risk Analysis
SoD is a subset of the wider governance, risk, and compliance (GRC) functions of a company. In the sense of GRC duties, the IT department will perform a risk analysis of GRC access. Access risks are connected to the danger that an unauthorized outsider being able to access the company's digital assets.
Some solutions available on the market allow SAP customers to use a combination of preventive, attribute-based controls, and fine-grained analytics to manage their segregation of duties. Instead of retrospectively reviewing and fixing compliance violations, such solutions allow you to stop unauthorized user behavior in real-time, avoiding a possible infringement. Besides, fine-grained insight into genuine SoD breaches streamlines the data collection and reporting process and eliminates false positives.

More About the Author

Appsian One of the leading ERP data security,compliance,implementation solutions provider that gives organizations to complete control and visibility over their ERP data.

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