Litigation Management

By Author: robertjones
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TXT File: A text file holds just the text information without retaining the format. Most basic file types can be opened with any text editor or word processor. TXT files are used to import data into most databases from another database, spreadsheet or electronic discovery.

CSV File: A CSV file is commonly expressed as a 'Comma Delimited File' or a ‘Character Separated File'. The second description is more accurate since any character including the comma, can be used to define each piece of data. CSV files are used to import data into most databases from another database, spreadsheet or electronic discovery. You would use this file instead of .edii file but would also need a .dii file to get the images into the database.

DCB, INI, KEY, LAYOUT, NDX, TAG, TEX, TRK Files: All these files are related to Concordance database and we need Concordance to open any of these related files.

LFP File: The .LFP file indicates the documents were prepared using IPRO software. Many of the service departments use this application. The benefit is that IPro has a free utility that will convert ...
... the .lfp file to a variety of formats in particular, a .dii , OPT, and DAT file.

OPT File: The OPT file is a Concordance load file that can be converted using IPRO's iConverter++ to create a load file that will work in almost any litigation support software tool.

DAT File: A DAT file is really nothing different than a .CSV file. It is important to identify the fields of data that are being delivered within the .dat file so that you can match them to a field in your database or create new one. It also has delimiters that should have been requested on the front end. If not, you should be able to make adjustments at the "setup" before the import. You can also do a full global search and replace to get the data imported but sometimes that can become exasperating. A .dat file only loads the text and does not load images.

Dii File: The Dii file (document image information) is the load file which is a proprietary Summation file and is used to batch load images, OCR, and objective coding into the database. The Dii file instructs Summation on the unitization of the documents in the database as it would otherwise appear in a file cabinet with appropriate page breaks. You can also use a Dii file to load images without OCR or objective coding.

eDii File: The eDii file (electronic document image information) is the load file which is a proprietary Summation file and is used to batch load images and data extracted from native files. The eDii file instructs Summation on the unitization of the documents in the database it would otherwise appear in a file cabinet with appropriate page breaks in addition to loading data into fields such as TO, FROM, E-MAIL DATE, SUBJECT, BODY, etc

Control List (.lst): A control list is an ASCII text file that contains the data necessary to link OCR documents to database records.

SBF File: A file format propriety to Summation and is used to bundle documents and/or transcripts which can be imported or exported electronically. SBF files delivered from a court reporter are a bundle of both the transcript and deposition exhibits and even the video if applicable. However, an .sbf file delivered from opposing counsel would be a bundle of documents that can be dropped right into the Case Explorer tree and subsequently merged into the Core Database.

This article is originally published here: Litigation Management