123ArticleOnline Logo
Welcome to 123ArticleOnline.com!
ALL >> Education >> View Article

Bring Life To Business Writing

Profile Picture
By Author: Voiceskills
Total Articles: 29
Comment this article
Facebook ShareTwitter ShareGoogle+ ShareTwitter Share

Verbs are the backbone of sentences. Honing strong verbs is the single best strategy for clear writing. Focusing on strong verbs also naturally resolves many other syntax problems, especially passive voice used incorrectly and clause sequencing errors.
Smothered Verbs are Action Words that are buried in a Group of other Words.
• Eliminating the other words creates a clearer, more forceful sentence.
• Smothering phrases often begin with a form of be, give, have, make or take.

• The noun in the phrase often ends with -ion or -ment.
• Smothered Verb Examples
• Be in agreement
• Give consideration to
• Have a suspicion
• Make an adjustment
• Extend an invitation
• Hold a discussion
• Unsmothered Verb Examples
• Be in agreement = Agree
• Give consideration to = Consider
• Have a suspicion = Suspect
• Make an adjustment = Adjust
• Extend an invitation = Invite
Use the real verb! Cut the smothering fluff words--This is the secret to make your Business Writing look distinct.
Consider this Passage as an Example
I am in possession of your report, and my team held a discussion and gave much consideration to your budget recommendations. After much deliberation, I will give instructions to my assistant to make an adjustment to your account. You will see the increase in your budget’s total account on the intranet by Friday, when you can make a comparison between the two budget figures. (64 words)
Now Look at this Restructured Writing
I have your report, and my team discussed and considered your budget recommendations. After much deliberation, I instructed my assistant to adjust your account. You will see the increase in your budget’s total account on the intranet by Friday, when you can compare the two budget figures. (47 words)
On average, unsmothering verbs reduces bloat by 25%.This is a powerful clarity technique.
Avoid Verb + Modifier Construction
Choose powerful verbs that connote meaning, which don't need a second modifying word to do their job. A verb that cannot stand on its own is wimpy. For instance:
• "The attendant shouted loudly.”
• "The attendant shouted," is a perfect sentence. The adverb "loudly" is inferred and extraneous.
• To emphasize the shouting, if necessary, choose a more precise verb: “The attendant screeched.”
A verb that cannot stand on its own is wimpy. Choose a single strong, evocative verb instead of a verb + modifier.
• "The executive ran quickly into the boardroom.”
• "Ran quickly" is wasteful word choice. Pick a better verb. "The executive sprinted into the boardroom," is concise, visual, and lively. Avoid Verb + Modifier
The Power of Short Words
Many business writers feel they convey their intelligence more by dropping long words, when short words actually work better rhetorically. Long words don’t make you sound intelligent unless used very judiciously. In the wrong situation they’ll have the opposite effect, making you sound pretentious and even unsure. They’re also less likely to be understood and more awkward to read.
Do you really think big emotions come from big words? ----The answer is NO.
Here is a sound rule: Use small, old words where you can. If a long word says just what you want to say, do not fear to use it. But know that our tongue is rich in crisp, brisk, swift, short words. Make them the spine and the heart of what you speak and write. Short words are like fast friends. They will not let you down.
Clear business writing is a huge competitive advantage. It is the currency that conveys a company’s products and knowledge, and the primary connection to customers.

For more info https://voiceskills.org/

More About the Author

VOICE Research and Training Institute is the brain child of KALVI Higher Education and Research Institute, Madurai, South India with the expertise and knowledge to empower learners in the communicative skills of the English Language running through the Industrial Hub of a community that influences a country at large.

Total Views: 81Word Count: 560See All articles From Author

Add Comment

Education Articles

1. Excelr Data Science Courses
Author: BhagyashreePatnaik

2. Excelr Business Analytics Courses
Author: BhagyashreePatnaik

3. Know All About Rgit Australia Scholarship
Author: Gurung Rupert

4. Why Python Is So Perfect For Young Minds
Author: RoboBrain Academy

5. Prominent Online Coding Course Provider Shares Insights Into What They Have To Offer
Author: RoboBrain Academy

6. Benefits Of Online Coaching Classes That Can Change Your Perspective
Author: jyiti makhija

7. Why Should You Look For Upsc Coaching In Indore?
Author: jyiti makhija

8. Three Benefits Of E-learning For Competitive Exam Preparation
Author: lavya singh

9. What Are The Benefits Of Gun Permit Training In Maryland?
Author: PTP Gun

10. Benefits Of Reading Beyond Academic Books
Author: Geetha Kumari

11. Excelr Data Analytics Courses
Author: ExcelR

12. 10 Common Mistakes When Writing A Term Paper
Author: Kerry Rose

13. Parenting Tips: Help Your Child Return To School
Author: Kojaram Choudhary

14. Discover The Potential Of Autodesk Revit Architecture Courses
Author: NIBT Education

15. How To Stay Focused And Productive While Taking Online Classes
Author: Mark Giaccone

Login To Account
Login Email:
Forgot Password?
New User?
Sign Up Newsletter
Email Address: