What Is Project Management

By Author: SIRT Bhopal
Total Articles: 18
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As this term contain the words “Software”,”Project” & “Management”. Let us understand each and every term in detail.

What is Software?

Software is the program and all related documentation and configuration data which is required to make these programs operate properly.
Characteristics of software
• Simple and well-designed numerical representation
• Logic intensive
• Cannot have partial completion
• Design costs are more expensive

What is Project?
A project can be complex task with a goal. So let’s us identify with by going through a number of example.

In following which one of these are Projects
Scene 1. A person or project team is responsible for replacing PCs in every 2 years old with the latest hardware and software.
“Ongoing work, not a project work”

Scene 2. A team is working to produce analysis and design documentation for some analysis work that is required desperately.
“End result not useful in itself. It’s a Sate “
Scene 3. You are assigned a task to examine the processes of ...
... a warehouse, and implement a more efficient approach that is cost effective to run and provides a better service.

“No software, but a project however. “
Scene 4. You are expected to develop your skills standards this year.
“A deadline, but no definition of product”
Project

A project is a set of related tasks that are coordinated to achieve a specific objective in a given time limit. The key characteristic that define the project as fallows.

• Achieve a specific goal
• Normally unique and “novel”
• A planned activity
• Planning is required
• Work to be carried out in several phases
• Time & Resource limit
• Often other constraints too
• Limited resource
• Coordinated
• Projects typically involve many people - a team
Project Attributes

Project, is a group of activities that need to be carried out in order to complete a set of objectives in a time limit with available resources.
A project has three major attributes - Scope, Resource & Schedule
Scope

Scope is the soul of any project. The scope of a project may be as complex as “Sending a man to the moon and returning him safely to earth” or something much simpler as in “Reading the chapter on Project Management”. In general, a complex scope is broken down into more manageable small tasks of activities to assist easier management.
Resource

To complete any given task, the manager needs resources such as people, machine and related things. Each of these resources has numerous attributes, which the manager needs to understand and keep in mind while planning project activities.

Schedule
Schedule is an essential project management attribute in a market driven economy where time is more important for success. Project managers frequently find themselves unable to compromise on schedule while being able to play better with the other two parameters.
What Is Management?

Management is the process of organizing people and other resources to accomplish the goals of the organization. It is the practice of implementing and controlling the projects Management involves the following activities:

• Planning-deciding what is to be done.
• Organizing- making arrangement.
• Staffing-selecting the right people for the job.
• Directing-giving instruction.
• Monitoring-checking on progress.
• Controlling-taking action to remedy hold-ups.
• Innovating-coming up with new solutions.
• Representing-liaising with users etc.