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How To Choose A Biometric System For Your Organisation

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By Author: Rohan Datt
Total Articles: 19
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The concept of attendance has been age-long, and the importance of marking attendance has only increased with time. Manual methods of attendance tracking are both time consuming and unreliable. There are chances of proxy attendance, incorrect marking and other such manual errors. Therefore, majority of the companies both small scale and MNCs resort to biometric attendance system. Biometric systems are attendance systems that capture and scan biometric passwords like fingerprints, face structure, etc.
These biometric passwords cannot be duplicated, which increases the quality of security.

Biometric attendance systems are gaining importance across various sectors for its many benefits. These mainly include preventing time theft, less time-consuming, eases the job of employee attendance tracking and forbidding proxy attendance. In addition to these benefits, it also has psychological attributes on employees. As it encourages working for extra hours by counting the exact working hours, reduces absenteeism and increases punctuality. Therefore, resulting in improvement of productivity.

But how to be sure if your organisation needs a biometric attendance system and how to choose one? Follow the below-mentioned steps to select the suitable biometric attendance system that will benefit your organization and its employees.

1.Evaluate The Need – The first step is to evaluate if your organisation needs the biometric attendance system. If your organization deals with hourly employees, then this type of attendance system is not ideal for you. But if you want to stop time theft and encourage punctuality, biometric attendance system makes an ideal choice. If you want to save time needed in tracking attendance for salary and appraisal, biometric attendance system can play a major role.

2.Research And Compare – There are various options available in the market when it comes to biometric attendance systems. Research well about all the options and compare their features. Consider their costs and your budgets as well while comparing. As the popularity of the system is increasing, the costs are getting lowered. But smaller organisations might find it a bit costlier, hence research thoroughly to get the best deal.

3.Check Features As Per The Need Of Organization – Make a list of requirements of your organisation from the attendance system and evaluate if the system you have selected helps to resolve them. If you have a larger organization, the system needs to have a storage that can adjust all your employee fingerprints. If you want to link the attendance system with payroll, make sure the system is integrated with the payroll program.

4.Assess The Compatibility Of The Biometric System With Work Environment – Consider the type of environment of your business while installing the system. The biometric attendance system needs to be in a secured interior as the extreme climate conditions like rains and wind can harm the machine. Make sure you select the placement of the device accordingly.

5.Consider Employee Concerns - Employee coordination is very crucial while planning to have a biometric attendance system in your company. It is important to address employee privacy concerns. Justify the need for a system in the organization and clarify that the biometric passwords like fingerprints are only used for security access and authentication.

The process of workforce management needs to be improved with changing times. Thus, it is vital to adapt to new technology. Make sure you choose the system wisely that will benefit the organization as well as employees.

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