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Digital Mailroom Outsourcing Services

By Author: Nathan White
Total Articles: 23


It is challenging to handle an enormous amount of mail, faxes and other incoming data in a limited time span. If you’re interested in learning more about digital mailroom services, it’s in your best interest to first determine whether outsourcing makes any sense for your organization. Consider the amount of incoming mail, the sensitivity of the information, and other factors that are critical to be accounted for while making this decision.

It is often cheaper to handle your mail operations by outsourcing to a digital mailroom operation that allows you to focus time and talent on your core competencies. This can bring more focus to the features of your product or service that differentiate your company from competitors and reap rich rewards.

Here are a few tips below along with some questions to ask yourself as you decide whether outsourcing digital mailroom services are profitable for your organization.

1. Determine the total volume of incoming mail your staff is currently classifying and processing.
1. Is this steady throughout the year or seasonal?
The volume of your incoming mail will determine the type of postage discount for which you may qualify. You will also need to consider the time spent by staff who may benefit from dedicating more time to other critical functions of the organization.
2. Discuss with your legal team to see if a service provider needs any special certifications. In today’s world, you can never depend on any manual systems to have 100% accuracy in handling mail with sensitive information.

2. Does your service provider need security, quality management or facility certifications to handle the data?

While most data today is backed up in some way or the other, paper mail is difficult to replace. Many mail shops operate without a certified quality management system which may cause concern and alarm for your business process owners. It is important for your organization to have a vendor with certified quality control procedures.

Stay ahead of the data flow with digital mailroom services
These tips and questions may help you to start your initial assessment of whether or not to outsource your digital mailroom services. However, every organization has its own unique set of requirements that may affect the decision to fully or partially outsource or keep functions internal. While reviewing these tips, contact Automail LLC to learn more about mailroom outsourcing experience and process. AUTOMAIL LLC is armed and ready to manage your incoming mail services with years of professional experience in the Industry.

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