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5 Common Technology Mistakes Accountants Should Avoid
As the world getting more and more digital, it is quite hard for businesses to stay away from the landscape of technology. The technology is becoming an integral part of almost every industry and making it convenient for users to communicate and collaborate. Among such huge rise, there are still few users who are not so tech-savvy to work on automated software and handle piles of complex tasks.
Henceforth, commit many general mistakes related to hardware and software. We’ve identified five common technology mistakes and recommendations to avoid them. Let’s have a look at them and ease the struggles for you!
Forget to encrypt email messages
Plenty of companies find it unworthy to spend money on advanced security techniques. One such crucial technique is encryption. It might true that some companies ignore the need for encrypting every single email they send and receive because of limited budget and process complexity. But, the lack of a proper email encryption system calls out for vulnerability.
Solution: Look out for a cost-efficient and reliable encryption system that encrypts all your email messages and secure your sensitive business data from external threats.
Accounting software features are underutilized
Experts interpret that businesses and accounting firms are directing their interest towards cloud-based accounting software such as QuickBooks cloud hosting, Sage 50 cloud and many others. Still, there is a huge gap in knowledge and skill which is why they’re not utilizing the features and functionalities efficiently. The absence of proper technological skills, in this particular case, is also a form of technological mistake that force businesses to work manually even when they’re capable of doing it automatically.
Solution: Emphasize on advanced technology software proficiency at your workplace and ask employees to learn at least one new skill every day.
Compromise with physical server infrastructure security
To save some amount of money, accountants often deploy in-house server infrastructure and store their client’s financial data over it. However, it is tough to ensure data security with the physical server as they’re hard to protect and easy to attack. Anyone with a slightest of hacking knowledge can enter the premises and have hands-on sensitive client information.
Solution: Switch to cloud-based infrastructure and rely on QuickBooks Server Hosting when it comes to store your client’s accounting and financial data securely.
Websites are inadequate
Almost every accounting and CPA firm have their own websites online. But only a few of them actually contains industry-specific useful information such as tax saving, financial management, workplace happiness and IRS related articles and videos. According to experts, accounting firms should add more content to their websites whether they can talk about the customers they’re currently handling or simply provide link of tax calculators, economic surveys and filing calendars.
Solution: Drive readers and potential customers attention towards your business by structuring a well-designed website. If you’re investing to create your presence online, then make it look worthwhile.
Not adopting remote work culture
Accountants are so much dedicated to their work that they often forget to take full advantage of things. The smart accounting applications allow accountants to remotely access their files and collaborate with other staff members at the same time. But, most of the times they have to struggle with compatibility or connectivity issues due to which business productivity effects.
Solution: Always stay inclined with the benefits smart technology has to offer. Be it remote accessibility or automatic data backups, make sure that you utilize these perks to deal with nerve-racking situations.
Accountants need to understand the importance of technology and learn tactics to handle its dark side as well. Because technology has its own pros and cons depending upon the event, accountants should act. We hope these recommendations help you further to deal with the issues and allow you to engage with more business flexibility and reliability.
Janet Waston is working with Sagenext Infotech as an Accountant. She specially provides consultation to small and medium business regarding efficient Bookkeeping platforms and Online Tax preparation with sage 50 cloud hosting, QB Hosting, cloud QuickBooks hosting and other application hosting solutions.
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