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Understanding Company Secretarial Roles For Company Incorporation In Ireland

By Author: Neville Murphy
Total Articles: 11

First things first, it’s not that you have to hire someone to carry out the secretarial tasks, when you have just enough capital to incorporate your startup. Even a company director can carry out the position himself/herself. However, According to the Companies Registration Office (CRO, and the Companies Act 1963-2013, the secretarial position has to be there, whom the CRO, Revenue Commissioners and other official bodies can readily call upon, and get responded.

Mentioning the company secretary and their personal data, such as name and address, details about any company related information such as share holdings or debentures  is a mandatory disclosure, at the time of company formation in Ireland as well as at each annual report, entitled by the Companies Registration Office. If the person in the secretarial position changes, it’s also mandatory to inform the CRO as soon as possible.

The Company Secretary — Job Roles & Guidelines

The core duty of the company secretary is being accessible, and solving legal and organisational issues, as it comes. There is no such guideline as to what a secretary should or should not do, but it most certainly includes an avid understanding and awareness of the company legal issues and status of the official regulatory norms under the Companies Act.

The Typical Jobs Carried Out By A Company Secretary Include:

Filing And Ensuring Timely Submission Of Important Forms- notably the updated content and information that goes into the Annual Returns

Documenting certain organisational changes and updating the company information, such as

Administer public announcements and statutory notices

Communicate the decisions of the board, with respective legal parties as well as the company employees

Being the one responsible for certifying and verifying several company documents

Arranging and administration board meetings

Maintaining the company register, and often work in collaboration with the bookkeeping department

Importance Of The Company Secretary For Startups

The importance of the company secretary is pivotal, for any company. This can be a one-person proprietary, or a limited company or a public limited company. Having a secretary is optional for a private company, even though the company has to ensure someone at all time accessibility for the CRO, and mention them at the Annual Report and other legal documents and information.

Startup companies are ever more in need of a dedicated secretary that will conduct all the legal and business processing tasks at the time of company incorporation in Ireland, while the directors take care of the production, and growing business.

One can also outsource secretarial services to an incorporation agency, or someone specially skilled in this job. Outsourcing is often the most cost effective and flexible method to get on with, and you can discontinue the service as soon as you are ready to conduct your secretarial job yourself, cutting the extra cost.

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