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Email Archiving – Emerging Security Solution In Technology

By Author: Mahesh Kulkarni
Total Articles: 1

Data, be it in electronic form or paper form is stored carefully for future purpose. This is in other words is also known as archiving. We have always known of archiving written or electronic data in files or folders. However, did we ever imagine that we could archive our emails too? This does not just include storing past emails but, preserving informing and making it easily found through secured means. Technology enables to preserve and protect deleted or past emails (inbound and outbound). Conversations today are heavily based on emails, hence it becomes very important to keep a track of when they were sent or received.

Email archiving services:
As mentioned earlier, technical solutions help to archive and find emails better without allowing indulgence of extra technicians or infrastructure. One such popular solution is Cloud-based email archiving. Email transportation is automatically sent to a repository where they can be marked and searched. Various software models are built so that storage of emails becomes convenient. There are many advantages of archiving emails. Firstly, they save a lot of storage space on the email’s hard drive, especially those with attachments. Even the oldest emails, can be found through the index. This acts as a major time saver. Business continuity is also dependent on email archiving. It also helps in matters of compliance and legality. Many organizations have adopted ways of managing and archiving emails.
Research has shown that in the coming years there is going be a likely rise in the email archiving services market.

How does email archiving service work?

The email archiving mostly focuses on two tasks viz; process of capturing emails and moving them to an archive. The email archiving engine carries out the task of indexing emails by applying policies to their movement and maintenance. The service may however differ according to the technology applied. Certain services operate through software based functions. Here emails are completely passed through Cloud, before reaching the end customer. In other types of services, the emails are recorded by the infrastructure and then collectively passed over to the respective service provider’s information centre. It depends on the provider as to which service they prefer to offer. They offer either of the two separately or both.

Selecting email archiving service:

Choosing the right kind of email service depends on a lot of factors. Some companies prefer their users to directly access archived emails from the desktop. This helps in maintaining productivity without switching software.
For some companies email archiving services assist in the field of social media and instant messaging. As emails is an emerging mode of communication for all employees, a rich autonomous background can store and index large videos and audios or telephone conversations too. This majorly helps in managing and archiving activity on social sites. Certain services serve crucial platforms for legal works and hunting down through piles of emails.

Considering the increasing dependency on emails for exchange of information, the demand for archiving emails and securing them has increased. It allows you to work with G Suite (formerly Google Apps), Office 365, Microsoft Exchange, Exchange Online and other email solutions. Get a free trial on https://www.vaultastic.com/free-trial-email-archiving-solution/ for email archiving solutions.

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