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How Spam Filtering Solutions Can Benefit Your Business

By Author: Frank Bower
Total Articles: 7

Spam messages are a headache for both individuals and businesses it might even contain malicious attachments such as virus or adware. According to Statista, spam messages accounted for 61.25% of mails last year. The only solution to address the spam messages problem is employing a spam filtering solution.

A spam filtering solution is the best protection your organization can have against unsolicited emails. But that is not all. Here are a few reasons why your business needs one.

Saves Bandwidth and Space

With so much spam messages being sent today, it will definitely flood your inboxes and continue to occupy storage space until you delete it. Spam messages entering your mailboxes also signify it will consume a large part of bandwidth when these messages are downloaded by your mail server.

Spam filtering solution checks all email traffic –incoming and outgoing from your mail server. It filters all spam messages and prevents it from entering your mail server or network. This means only legitimate mail is downloaded to your mail server which ensures efficient use of bandwidth and storage space.

Enhances Productivity

Email is a top communication tool at work. According to an email survey, employees spend 3.2 hours on their inboxes. In absence of spam filtering solution, the inbox would get flooded with emails and employees would be required to spend more time for sifting emails, deleting spam messages, finding important emails and replying to them.

With spam filtering solutions in place, employees will not have to waste time cleaning their inboxes. They can easily find important business communication and work faster.

Integrated Email Backup

Spam filtering solution also come with email backup system bundled. In this setup, the service provider stores your emails of last 7 days on his server which can be accessed through a web interface. In the case of email server breakdown, your employees can always access recent business communication and continue with their work while IT department works to restore email server to normalcy.

Secures your Mail Server

The spam filtering solution is deployed and configured at the Internet gateway; it sits between the client’s machines and the Internet. It means your email server is not directly connected to the Internet and is not visible to hackers. This is an added layer of protection to your intranet and email server and the IT department can focus on important work without worrying about inbound or outbound spam and other threats from the Internet.

Protects Company Sensitive Information

According to new regulations like HIPAA, Sarbanes-Oxley, and Gramm-Leach-Bliley, organizations need to be careful amount information that is disseminated through email. Organizations need to have corporate information policies in place which ensures employees comply with government regulations. Employees need to avoid potential risky language in emails such as health diagnostic codes in healthcare or words like”guaranteed returns” in financial services.

The spam filtering solution can be customized to scan the outgoing mail for sensitive information. These way organizations can have complete control on the type of information distributed through mail knowingly or unknowingly.

Spam filtering solution does not require companies to make costly hardware and software investments. It works to protect your organization from unknown threats that can disrupt your business and cause financial losses.

So, when do you plan to use a spam filtering solution?

Securence is a leading provider of enterprise email filtering software that offers email protection and security services such as encrypted email, spam filtering, email archiving and continuity solutions to small and large businesses. To learn more about our email filtering solutions, visit Securence.com/solution.

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