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Tips On Selecting The Right Time And Attendance Systems

By Author: Nick Roberts
Total Articles: 22

For any organization to run successfully, nearly all of its components should be administered. Precise management leads to effective execution. One of the most important aspects to monitor is labour or employees time management which directly impacts the productivity and output of the company. This can best and most effectively be monitored through Time Attendance Systems. Their ease and accuracy are unparalleled.

However, in modern times, varied business are progressing far ahead and becoming more complex by the day. Hence one type of time and attendance systems cannot fit all. Keeping today’s business operation in mind, they should not only successfully automate time and expense approval but also provide efficient management with real-time situations, find the balance between demand and resources , be capable of scheduling and many more functions. This is possible only with the right selection of the attendance systems. The below tips would help you nail the right system for better management of business dynamics leading to better ROI.

•Biometric Vs. non-biometric systems

Non-biometric systems like card reader are less expensive, easy on maintenance as well as simple to set up. However, these systems make it very easy for any employee to cheat the system by punching cards or registering for each other. This can easily be eliminated by opting for biometric systems. Most popular and high in demand are the fingerprint readers and the hand readers. Since each person has a unique hand geometry as well as fingerprints, all fake data is nipped from the bud. Another advantage of biometric devices is that eliminates the hassle and extra cost of cards, key tags etc.

•Work environment

The cleanliness of the work environment is another important factor to consider. For instance, biometric recording will not work in places where the hands of the employees are likely to get dirty. The unit will not be able to take proper recordings of a dirty hand and will fail to match it efficiently and correctly with the fingerprints data stored in its database. Here non-biometric systems would be a better option.

•Centralized management

It’s best to go for a system that yields consolidated data into single software. This can be either cloud based or on-premise which can be easily accessed by an authorized person.

•Easy-to-understand software

While the employees may find it easy to punch in their in and out time, the ease for the person doing the payroll should also be kept in mind. The software must be clear and intuitive and the vendor must train on it and explain it fully for seamless operation. If possible, always go for a trial version first to determine the ease of use and whether it would be suitable to meet your needs.

•Complete workforce data

The system should be able to churn out important information such that it becomes the ultimate information center on the employees and relieves you of the hassle if maintaining separate records to complete the original record of the systems.

•Accurate work time

Ideally, the system must account for all the time of the employees and not just the work schedule to lend a cost effective operation for your business.

•Real-time data

Batch processing is fast getting obsolete. The need of the hour is real-time data and real-time editing which removes much of workload, especially at the month end.

•Employee schedules

The system must be efficient in mapping business requirements to resources. It should easily cater to employee’s complex time schedules and simultaneously provide flexibility to accommodate changes.

The system should be complete and able to integrate payroll solutions with clocking data for a seamless and accurate payroll calculation.


Finally, the system must be able to accommodate your company’s growth easily. Ideally, it should be able to handle 25% to 50% more of your current workforce. This eliminates regular investment in the system.

With a 30 year old reputation of successful trading in time clocks, Northampton Time Recorders Limited is an independent but family run company that has earned every bit of its credibility with its knowledge and exceptional customer service. Supplier of the most basic to the most sophisticated units to cater to any business, they offer a year guarantee with the convenience of installation as well as pre-programmed for immediate use.

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