123ArticleOnline Logo
Welcome to 123ArticleOnline.com!
ALL >> Technology,-Gadget-and-Science >> View Article

Law Agencies Impart Maximum Benefits With Appointment Booking Ivr Solution

By Author: Jullie Potter
Total Articles: 17

The law agencies usually have many lawyers and all together offer different services to their clients. This working model involves many meetings and discussions along with the other important tasks. It is very much important to keep the lawyers free from dealing with the phone calls to schedule these meetings, so they can concentrate on real cases, meetings and other important tasks. One possible solution for this is to have a receptionist, who will take the calls and schedule the meetings. But, this is also not a great solution because of many reasons such as:
The law agency can have many lawyers and many clients. It would be difficult for a receptionist to handle massive calls and details of available or scheduled meeting for each lawyer. These might be a very time consuming process or can create meeting conflicts. Also, having personal receptionist or call attendant for each lawyer can be expensive for an agency
As there can be many calls of clients who are waiting for their turn in the call queue, it might be frustrating for them. It might result in loss of clients.

Here, you need an automated way to avoid such situations and unnecessary expenses. The best option is to automate this process of scheduling meetings. The Appointment Booking IVR Solution is one of the best solutions, which can benefit the law agencies.

How Appointment Booking IVR Solution Works for The Law Agencies?
Whenever someone makes a call to the law agency, the call will be attended by the IVR (Interactive Voice Response) System.
The IVR system will play a welcome message and give different options to the customer based on the IVR prompts fed into the system. The caller can interact with the system by selecting the most suitable options.
If the caller doesn’t want to book an appointment and need some other assistance, the system will route the call to the respected person.
If the caller wants to book an appointment, then the appointment booking IVR solution will play the list of lawyers and other staff. The caller may choose the lawyer; he wants to book an appointment with.
Once the lawyer is chosen by the customer, the appointment booking IVR solution will play the available dates and times for that particular lawyer or the staff member. The caller can select the date and time based on his convenience.
Once the schedule is chosen by the customer, the appointment booking IVR solution will ask for the confirmation from the caller.
Once the confirmation is given, the caller and the lawyer or the staff member, with whom the appointment is scheduled, will get the message of meeting schedule. This message can be sent in a form of SMS, email or a voice call.

By implementing an appointment booking Interactive Voice Response System (IVRS), the law agency can leverage many benefits. Some of them are listed hereunder:
Automated way for this routine task of booking appointments
Better utilization of available resources by keeping them free for the crucial tasks
Better customer satisfaction as they will get a quick way to schedule the meeting without staying the call queue, or holding the line while phone attendant is checking the available schedules
24*7 service as the automated booking IVR system can work all the time, callers may call any time and schedule an appointment
More business and more ROI

Total Views: 98Word Count: 544See All articles From Author

Technology, Gadget and Science Articles

1. Sony Playstation 3 Repair
Author: sonyrepairer.co.uk

2. Global Lithium Ion Battery Market Trends
Author: Harleen

3. Best Htc Phone Repair Service Centre In The Uk
Author: HTC Repairer

4. What Wildcard Ssl Certificate Helps You?
Author: Gaurav Maniar

5. Nintendo Repair Centre Uk
Author: gamesrepairer.co.uk

6. How Can Emails Give Your Computer Network A Virus?
Author: Stefan

7. The Best Samsung Galaxy Repair Services In The Uk
Author: UK Wide Repair

8. How To Rfid Tracking - Solution For Your Business
Author: Roland Ted

9. Global Data Resiliency Market Size And Market Share
Author: Shivani Singh

10. Challenges That Android Application Developers Face
Author: Daniel Carl

11. Decide Right Printing Technique As Per Your Project Requirements
Author: Mitchell Termotto

12. Order Fulfillment Made Simpler With Agvs
Author: Robotic process automation from Grey Orange is an

13. What Is Manifold Pressure Sensor In Aircraft?
Author: Joseph Polizzotto

14. Global User Activity Monitoring Market Trends
Author: Harleen

15. Android Tv Box- Ultimate Source For Accessing The World Over Tv Sets
Author: Eugene Olechnovic

Login To Account
Login Email:
Password:
Forgot Password?
New User?
Sign Up Newsletter
Email Address: