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Understanding Time Clock Employee Time Management System

By Author: Nick Roberts
Total Articles: 22

The ultra fast pace and ever changing dynamics of modern business niche has made managing the employee’s time and attendance a real issue for any manager. The issue is further aggravated with a good decent number of employees of a growing or already grown company. This leads to a grave mismanagement of the time habits of the employees pool which invariable affect the productivity and profitability of any business empire. A perfect way out and easy solution has come through in the form of time and attendance systems. These have proved to be a boon for organization of any size and streamlined and précised the employees’ time tracking and management, thereby increasing the organization’s productivity and efficiency. The manual tracking and management system is fast becoming obsolete.


Understanding the importance, a plethora of time and management systems is available in the market today, each having its own high points! The main deciding factor is selecting any system is the size of the company and the finances available. A very popular system is time clocks. Depending on the interaction with the clock, it had a number of variants. We would look into few of its variants.


Clock cards systems either stamp or punch a card with time. These can be either mechanical or electronic. However, both use electricity though the mechanical ones have mechanical wheels for tracking, punching or stamping the time. These are perhaps the most durable of most modern systems and thus can be trifle expensive. A fraud possibility is also there as employees can punch each other cards. The major advantage features which make it a very popular choice is that it allows a precise tracking of an employee’s work hours as well as break hours during the course of the day. This helps a company know which candidates have done over time and which have not worked for the minimum requisite hours. Thus overtime payment to the deserving and appropriate penalty or behavioural action can be taken for the defaulter.


Many time clocks use badges having bar codes, magnetic strips, or pin number keyed to a part to provide unique identification to each employee and track their productivity and work hour schedule. Possibility of fraud due to employees sharing badge and pin numbers is present but it greatly reduces the transcription errors and delays. This facilitates easy recording of all payroll data along with easy transmission to a central file. This not only leads to reduced workload on the payroll employees but also curbs employee dissatisfaction in terms of their complaints and subsequent hassle of rectifying payroll errors. Dealing with payroll issues complaints becomes quite stress free and smooth. Because of precise tracking, the tardy employees are easily identified by it and appropriate disciplinary actions taken on them.


Many other systems are also available and once can choose based on its advantages and its flip side.


If you are looking to replace the old time and attendance system in your office, you need to head straight to NTR clocking Systems. They offer a wide range of time clock systems, time and attendance systems, biometric systems and much more.

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