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Four Ways To Improve Business Processes With Contract Management Software

By Author: James Blake
Total Articles: 126

Business must adopt or die.The competition does not rest and nor should you. One of the competitive edges that is available today is contract management software.In all fairness, this is one of those areas that people spend a great deal of time landing the contract and then put it in a file cabinet or a spreadsheet. In other words, it goes unmanaged. That is simply not acceptable in today’s business environment. Below are four ways that contract management software can give you the edge or at least keep up with the competition.

Expectation

Clients and most users expect immediate gratification at every step of their business day. Why should contract management be an exception? Accessing from a mobile device as well as your computer is expected and to compete you must match the level of expectation. Management does not want to wait on closing a deal or providing the requested information regarding a contract. Need to share with outside counsel? At several hundred dollars an hour, you don’t want to keep them waiting.Your manager expects you to provide immediate analysis of the contract database, not wait until next week.All of these expectations can be met with contract management software.

Streamlining the execution of business tasks

Business tasks are often laborious in nature and frequently not defined. Workflow which is a key component of contract management delivers a consistent process for managing your contracts from start to finish. One is always kept abreast of the status of any process via their contract dashboard and automated email notifications. No more, “What is the status of that agreement?”If the next step is signature, a system will trigger electronic signature module and the other party will be notified and it can be signed immediately. Your clients expect efficiency and appreciate it when you demonstrate it when your firm conducts itself professionally with tools like contract management software.

Enhancing the monitoring of a business

Without contract management software it is almost impossible to stay on top of your commitments to your clients or the commitments being made to you from your vendors. Would you know the answer if someone asked you “How many contracts expire in the next three (3) months?” Automated notifications for milestone dates,contract expirations and more will keep you on top of your business.Reporting across the data base of contract information will provide you additional insight and monitoring tools.

Increasing business growth

If you can eliminate hurdles for your clients, the business execution speed and growth will benefit.Once your firm starts down the path of speed and efficiency, it becomes cultural within your organization. This will separate you from your competition and thrill your clients. Improving processes like contract management triggers the thought process of:


What can be improved?
What can be simplified?
What can be eliminated?

All of these benefits can be instilled in your staff by them simply experiencing the value of cloud based contract management software.

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