Opt The Most Appropriate Time And Attendance Systems For Your Company

By Author: Nick Roberts
Total Articles: 22

Time and attendance systems are used by companies to record the working hours of their employees. These systems usually record the start time and stop time of the employees, along with lunch hours and other breaks. These systems also record the times when the employees are not working, like the times of vacations, festivals and other holidays or leaves. Keeping a track of all these allows a company to exactly measure the working hours of a given employee and thus accurately calculate their wages, over-times, punctuality rates and other similar things. Also, these attendance systems make to possible to know the position of an employee at a given date and time, thus making it possible to keep a check on the employees and the kind of work they are doing.

Time and attendance systems convert the whole process of manually entering the attendance into an automated one, thus making it less complex, less cumbersome and involving less amount of labour. Also, these systems make the process more accurate and enable a lot of after processing which can be done on the collected data.

These systems come in various types of clocking machines like card calculating systems, basic time recorders, time stamps, biometric clock systems and PC linked systems.

Card calculating systems are fully automatic time calculating systems which uses the bar codes in the cards to calculate the time elapsed between the arrival time and the departure time of the employee. These systems usually deliver their output the next day and can be used for about 50 to 150 employees depending on whether it is in calculating mode or non-calculating mode.

Basic time recorder systems are starter systems which are cost affective, simple in operation, and with clear digital displays. These systems come with single or double colour printing, where double printing is used to highlight lateness or anomalies of other kinds. Also, these systems come with an inbuilt battery and automatic change over for summer and winter timings.

Time stamps are electronic time stamps and job cost recorder systems. These systems normally use the dot matrix printer to automatically print in the selected print formats. These systems usually come with perpetual calendars and full battery back-ups. They are ideal for applications where time stamping of document is required.

Biometric clock systems or biometric attendance systems use unique biometric phenomenon of human beings to identify employees uniquely and clock in and clock out their arrival and departure timings. These clocking systems generally use finger print scanners to scan the finger prints of the employees, but face recognition and hand recognition can also be used alternatively. These time and attendance systems prevent employees logging in for one another and other kinds of frauds.

PC linked systems are the ones which can be linked with the personal computers. These can use varied inputs like proximity cards, fobs, facial recognition or hand recognition. They are robust and reliable and have comprehensive reporting facilities with outputs in forms of reports and spreadsheets.