Role Of Ex-employee Repository In Education Verification​

By Author: Naman Vohra
Total Articles: 42

With the emergence of background screening policy, a necessity for all organisations irrespective of the hierarchy levels, companies conduct various checks on the candidates to bring out the important aspects of his or her background. Education verification being one of the most important checks of the Background screening process, organisations get in touch with the educational institutes or Universities to verify the authenticity of the details provided by the candidate.

Do Varsities or Educational institutions have time to prioritise these verification requests placed by the companies? Do they have a structured process in place to cater to these requests?

The task of responding to various verification requests is not a task of high priority for the education institutions as they have many other important operational tasks. As a result of this, the task of responding to the verification requests gets delayed. There are times when institutes receive such verification requests in large numbers within a short span of time. Under such circumstances there could be a high possibility that the institution provides incorrect or incomplete information in a haste. In addition to that information can go out from an un-authorised source as there is no structured process for the verification. These will mislead all the parties involved in verification that can put a genuine candidate's credibility at stake. This calls the urgency of a system which can ensure a reliable way of sharing correct and accurate information within the time line.

Authorising a third party repository to maintain ex-student data can be the best solution as the institute can redirect the company seeking information to the repository. Ex-employee data Repositories enable an effective and efficient management of such high volumes of information as this will not only save time of the institute but it will also save precious time of the verifier that will make the process of verification very effective and accurate. Another important benefit of ex-employee data repository is that it helps in putting together a system which can track the sent responses. Ex-Employee Database Repositories also safeguard employee educational data against any security threat as data once shared with these repositories stays protected as nobody have the access to the information.

Considering all the above points, it can be concluded that a database repository helps in eliminating all the shortcomings arising from managing the educational data `physically by educational institutions.