How Does An Ex-employee Database Aids In Employee Screening

By Author: Naman Vohra
Total Articles: 42

Every organisation wants to hire the best talent so that the aspirations of both the organisation and employees are met. Organisations also look forward to work with employees who are quick learners and ready to take up diverse challenges coming their way. But how can it be determined if the employee can be really an asset in the long run? To find out the truth about a potential employee organisations have started investing in background check practices to find out the employee who is the ‘best job fit’.

With more and more organisations strictly following the regime of background verification, the burden has increased for the HR community and the background verification companies as well. The process of verification becomes more cumbersome for the human resources department because extracting information about particular ex- employee from a large volume of available data is difficult and time consuming at the same time. This issue therefore demands for a centralised solution which is more efficient, reduces the chances of human error with involvement of automation and easily accessible.

So what might be a probable solution?

Maintaining an ex-employee database repository can be an apt solution to address the issue of verification request management. Centralisation of data can be helpful for the third party agencies and organisations alike.

Organisations can save themselves and their HR community from the overburdening task of verification requests by handing over all the relevant information required for ex-employee verification to an external company specialising in maintaining ex-employee database. Authorising a third party repository to maintain the ex-employee data enables an effective and efficient management of such high volumes of information. A technology facilitated and driven ex-employee database repository will ensure fast information sharing. When employee information comes from a database, the information shared is valid and secure. It holds importance in case of effective employee hiring as wrong information passed through an unauthorised source can work against the genuineness and integrity of a potential employee. Ex-employee database repository can assure that the security factor is not getting overlooked whilst information sharing. Credible ex-employee databases are those which have various layers of security features built-in to ensure controlled and managed access to information. Apart from the above benefits, these ex-employee data repositories can store and maintain data of any ageing. Once a company shares its data with these repositories, information stays with them till the time they continue working with the particular repository.