Ease Out Verification Process Through Ex-employee Repository

By Author: Naman Vohra
Total Articles: 42

In an eco-system it is imperative for companies to have a symbiotic relationship with each other. When it comes to verifying the details about past employment for a new employee on board the current organisation needs to be reached to the previous organisation of the employee in order to verify the information provided as genuine or not. Organisations or employee background screening companies have to stay dependent on the human resource department for getting the verification done.
What priority does your HR personnel give to the task of responding to verification requests of other companies? Has the response process been structured? Are the HR personnel efficiently managing this task along with other tasks?
Is there a system in place to ensure that the confidential information is being shared with authorised entity?

To avoid the hassles and untoward situations,there should be a one stop solution for catering to verification requests which should be capable of managing high volumes of data spread across several organisations. There has to be an automation process installed to fetch the data of the desired employee. The solution and its provider should act as liaison between the verification agency and the different organisations willing to share the ex-employee database to facilitate the smooth process of responding to the verification requests.

Ex-employee database repository maintained by experts can be a cost effective way to manage data of ex-employees that can easily handed over to them. Whenever a company would require some information for verification, the company could be redirected to the repository. This way neither would the HR personnel’s time be consumed in carrying out an unyielding activity nor would the company requiring information would have to wait for a response.
Authorising a third party repository to maintain the ex-employee data enables an effective an efficient management of high volumes of information. In-house maintenance of such data would have demanded for a commitment of various resources of the company such as time, cost, and when managed physically, space and stationary. Thus, a repository helps to reduce such cost for an organisation and it will also ease out the burden on the HR fraternity who face a tough time managing those high volumes of ex- employee database. In addition to that, it helps in putting together a system that can efficiently track the sent responses.
Thus, outsourcing the process of responding to verification requests is highly advisable as it puts both the parties in win-win situation.