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Why You Should Make The Switch To Online Project Management Software

By Expert Author: Francis Jackson

When you endeavor to manage a project of any size, spreadsheets will not be enough. There is only so much that you can do with colored boxes in a grid and email backup. A time will come when you have to start using tools that have the capacity to professionally manage projects—tools that will not only save you time, but will also assist you in collaborating effectively with your team. Web based project management software tools are one option for teams seeking to adapt feature-rich apps that will aid in the successful management of projects. The following are some of the benefits of online project management software.

Easy access to files

Web based project management software makes it easy to access your files. The fact is that your team spends a fair of its time online anyway. So online task collaboration tools are simply another way for them to work together online. The project collaboration tools employ user-friendly interfaces that make them easy to learn. It is just like another website.

In addition to that, you can access the files from any location. Whether your team is in the office, on the road, or at home, it can still view the latest risk log or project schedule. Web project management also offers some security benefits because you do not need to save files on a flash drive that could easily get misplaced. As a substitute, you can access the latest copy of all relevant files from whichever location you are in.

Get real time information

Web project management makes it very easy to get hold of your project files. Therefore, there is no excuse for being unable to maintain everything up to date in real time. Online task management enables your team members to record their status quo, update their tasks, and complete their timesheets on the go. If they are using the project management tools as their main interface for the working day, there is no need of using another application to update issues or submit documents.

The other benefit of online project software is that you can utilize the built-in reporting features to obtain information regarding project status and progress.

Team collaboration

This project management tool has an advantage of toting collaboration features. When you work with virtual teams—which is the case for most of us—then you can share files, set up email alerts, send instant messages and engage in discussions.

Being able to engage in a group chat is a real benefit as it saves the hassle of having to send copious emails. Moreover, project management online allows for recording and archiving of entire discussions, which is useful because you will obtain a complete history of when and why decisions were taken. In summary, web based project management software boosts the effectiveness of your team. It offers full back ups, security, instant access to important project files, as well as collaboration features. If you are having a hard time managing your projects with effectiveness using email and spreadsheets, try online project management software.


John R Phillips is the author of this article on project collaboration.
Find more information, about online project management here

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