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The Perks That Come With Online Project Management Software

By Expert Author: Francis Jackson

Whatever size project you are planning on undertaking, you will need a lot more than just spreadsheets and email backup. With the passage of time, it will soon become clear that your team may need to start using an online project management system—a system that boosts your team’s capacity to handle projects professionally. Additionally, the web based project management system saves time and ensures productive collaboration of your team. This is a great option for teams in need of apps with features guaranteeing project success. Below are some of the benefits of using online project management software to drive your team to success.

Easy access to files

Web based project management software makes it easy to access your files. The fact is that your team spends a fair of its time online anyway. So online task collaboration tools are simply another way for them to work together online. The project collaboration tools employ user-friendly interfaces that make them easy to learn. It is just like another website.

In addition to that, you can access the files from any location. Whether your team is in the office, on the road, or at home, it can still view the latest risk log or project schedule. Web project management also offers some security benefits because you do not need to save files on a flash drive that could easily get misplaced. As a substitute, you can access the latest copy of all relevant files from whichever location you are in.

Get real time information

Web project management makes it very easy to get hold of your project files. Therefore, there is no excuse for being unable to maintain everything up to date in real time. Online task management enables your team members to record their status quo, update their tasks, and complete their timesheets on the go. If they are using the project management tools as their main interface for the working day, there is no need of using another application to update issues or submit documents.

The other benefit of online project software is that you can utilize the built-in reporting features to obtain information regarding project status and progress.

Team collaboration

This project management tool has an advantage of toting collaboration features. When you work with virtual teams—which is the case for most of us—then you can share files, set up email alerts, send instant messages and engage in discussions.

An additional advantage of switching to project management online is that it saves you the fuss of sending a plethora of emails. Instead, your team can have discussions on group chat. Conversations between team members are recordable and archived in the web based project management system. Later on, if you need to determine when and reasons for decisions taken, you can pull the archive to get a complete conversation history. All in all, the online project management software affords your team bolstered effectiveness and productivity. The undeniable fact is that this system offer you a gamut of features that are foreign to the traditional “spreadsheets and email” approach.


John R Phillips is the author of this article on project collaboration.
Find more information, about online project management here

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